Program Operations Assistant

RFCUNY Research Foundation of the City University of New York; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

RFCUNY Benefits

Job summary

RFCUNY is seeking a Program Operations Assistant to support cross-functional initiatives at Hunter College in New York City. The role involves coordinating events, developing outreach materials, and managing communications, with a hybrid schedule (9am–5pm) and some flexibility for event days.

Reporting to the Senior Operations Manager, you will use tools like Cornerstone and Canva to prepare decks and materials, track attendance, assist evaluations, and ensure smooth program operations.

Qualifications

• High school diploma or GED is required.
• Bachelor's degree preferred.

Responsibilities

• Develop engagement and outreach materials for prospective participants, partners and stakeholders.
• Effectively manage communication and queries re: programming, often serving as the first point of contact for the team.
• Develop and distribute event materials (e.g. presentation decks, handouts), agendas, and attendee information in advance of the events.
• Coordinate locations, booking, and logistics for in-person events, including set up and breakdown.
• Coordinate with vendors for catering, audio-visual, and other event services
• Provide technical support to participants and facilitators for virtual meetings.
• Track and report event attendance in cornerstone and other systems.
• Assist evaluation team in delivering evaluations.
• Use problem-solving skills to assist instructors and learners with technical issues.
• Ensure the effectiveness of support procedures.
• Create/Modify these procedures as necessary.
• Respond promptly to email, phone calls, and voicemail messages.
• Identify, analyze and troubleshoot challenges effectively.
• Perform due diligence by researching questions using available information and resources.
• Use effective tools and techniques to manage day-to-day responsibilities.
• Attend trainings and meetings as indicated and perform other duties as needed.

Education

High school diploma or GED

Bachelor's degree

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: HUNTER COLLEGE Bargaining Unit: No The New York City Administration for Children’s Services’ Office of Training and Workforce Development (ACS’s OTWD) and City University of New York Hunter College Silberman School of Social Work have entered an exciting partnership! Together they have launched initiatives that both strengthen leaders working within public and private child welfare and juvenile justice agencies in New York City, and support and evaluate the transfer of learning strategies for the Office of Training and Workforce Development (OTWD). ACS’s OTWD is a state-of-the-art professional development institute that deepens knowledge, strengthens skills, and provides support to child welfare and juvenile justice staff as they strengthen and support New York City's children, youth, families and communities. OTWD seeks a full-time Program Operations Assistant to support the operations of these joint initiatives. Reporting to the Senior Operations Manager, this individual will support the planning, outreach, implementation and reporting of the programs using systems such as Smartsheet, Cornerstone and Canva.

Responsibilities

• Develop engagement and outreach materials for prospective participants, partners and stakeholders.
• Effectively manage communication and queries re: programming, often serving as the first point of contact for the team.
• Develop and distribute event materials (e.g. presentation decks, handouts), agendas, and attendee information in advance of the events.
• Coordinate locations, booking, and logistics for in-person events, including set up and breakdown.
• Coordinate with vendors for catering, audio-visual, and other event services
• Provide technical support to participants and facilitators for virtual meetings.
• Track and report event attendance in the program systems, ensuring accuracy and completeness in cornerstone and other systems.
• Assist evaluation team in delivering evaluations.
• Use problem-solving skills to assist instructors and learners with technical issues.
• Ensure the effectiveness of support procedures.
• Create/Modify these procedures as necessary.
• Respond promptly to email, phone calls, and voicemail messages.
• Identify, analyze and troubleshoot challenges effectively.
• Perform due diligence by researching questions using available information and resources.
• Use effective tools and techniques to manage day-to-day responsibilities.
• Attend trainings and meetings as indicated and perform other duties as needed.

Requirements

High school diploma/GED required. Bachelor's degree preferred. Currently on hybrid schedule with daily schedule 9am-5pm, with some flexibility required for event days.

Pay Range

Minimum - Maximum: $45,000 - $55,000

Benefits

RFCUNY Benefits RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York (RFCUNY) is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post‑award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post‑award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub‑awards and assisting PIs in monitoring the work of the recipients of sub‑awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.