Office Assistant/Data Entry Assistant

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 29,000 - 39,000; Full time

Job summary

The Manhattan Educational Opportunity Center (Manhattan EOC) College Connections Project seeks an Administrative Assistant/Data Entry Specialist to process participant applications, manage data, and assist with procurement and event coordination. This is an in-person role, tied to federally funded TRIO EOC programs, at 163 West 125th Street, NYC.

The candidate will support the Project Director, act on data integrity, prepare reports, and help with social media and communications efforts for

Qualifications

• Associate degree required or currently pursuing
• Minimum two years’ experience in an office administrative position
• Background in post-secondary and/or college access
• English proficiency required, additional Spanish or French fluency preferred

Responsibilities

• Process participant applications and documentation; enter participant data with accuracy into data systems; organize and file print documentation and online files
• Enter streams of post-secondary application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information
• Work closely with the Project Director in preparing Annual Performance Reports for the funder
• Complete procurement process steps in an online system (enter requisitions, purchase order requests, payment requests, manage accounts payables), and organize financial records for review by the Project Director
• Answer phones and engage with prospective participants
• Participate in event planning and logistics, make rounds of reminder and follow-up phone calls, prepare and organize materials, and provide support during special events
• Order and maintain supplies and office equipment using the online ordering and procurement system
• Assist TRIO EOC participants in creating student accounts including FSA IDs, CUNY/SUNY accounts, and others as needed
• Manage social media pages including, but not limited to Instagram, Facebook, and the CCP website
• General office administrative duties and other duties as assigned
• Other duties as assigned

Skills

Attention to detail

Interpersonal skills

Communication skills

Outlook/Word/Excel

Data analysis

Teamwork

Adaptability

Spanish or French (optional)

Education

Associate degree

Tools

Blumen

Workday

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: BOROUGH OF MANHATTAN C. C. Bargaining Unit: No The College Connections Project located at the Manhattan Educational Opportunity Center (Manhattan EOC) seeks an Administrative Assistant/Data Entry Specialist. This position is an in-person position located at the Manhattan EOC. This is a federally grant funded TRIO EOC position. Continued employment in this position is contingent upon ongoing funding. The Manhattan EOC is one of 10 EOCs across the state of New York providing free academic and career training to adult learners in New York. College Connections provides comprehensive post-secondary access services to eligible New York City adults. The CCP aims to inspire, motivate, and empower non-traditional adult students to seek post-secondary opportunities. This position reports to the College Connections Project Director. More information on the Manhattan EOC and the CCP can be found online here: https://www.bmcc.cuny.edu/meoc/community-resources/college-connections-project/

Duties and Responsibilities:

• Process participant applications and documentation; enter participant data with accuracy into data systems; organize and file print documentation and online files
• Enter streams of post-secondary application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information
• Work closely with the Project Director in preparing Annual Performance Reports for the funder
• Complete procurement process steps in an online system (enter requisitions, purchase order requests, payment requests, manage accounts payables), and organize financial records for review by the Project Director
• Answer phones and engage with prospective participants
• Participate in event planning and logistics, make rounds of reminder and follow-up phone calls, prepare and organize materials, and provide support during special events
• Order and maintain supplies and office equipment using the online ordering and procurement system
• Assist TRIO EOC participants in creating student accounts including FSA IDs, CUNY/SUNY accounts, and others as needed
• Manage social media pages including, but not limited to Instagram, Facebook, and the CCP website
• General office administrative duties and other duties as assigned
• Other duties as assigned

Core Competencies:

• Attention to detail and the ability to maintain well-organized records
• Excellent interpersonal skills; customer-service orientated
• Excellent communication skills (written, telephone, and in-person)
• Advanced computer and data analysis skills. Strong knowledge of Outlook, Word, and Excel required.
• Preferred knowledge of Blumen for TRIO programs, and/or Workday procurement platform.
• Ability to work within a team and adapt to changing situations and priorities
• Commitment to the educational advancement of low-income adults aspiring to post-secondary or college enrollment, overcoming barriers similar to the targeted population preferred

Preferred Qualifications and Core Competencies:

• Associate degree required or currently pursuing a college degree
• Minimum two years’ experience in an office administrative position
• Background in post-secondary and/or college access
• English proficiency required, additional Spanish or French fluency preferred

Pay Range: $21.00/hour

Please note while this position is affiliated with the Borough of Manhattan Community College (BMCC), the physical location for this position is the College Connection Project of the Manhattan EOC located at 163 West 125th Street, New York, NY 10027.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.