Hybrid Administrative Services & Budget Coordinator

RFCUNY Research Foundation of the City University of New York; United States; Hybrid; USD 59,000 - 62,000; Full time

Benefits offered by this job

Laptop provided

Hybrid work schedule

Job summary

The RFCUNY Research Foundation is hiring a Coordinator of Administrative Services in the Office of Academic Affairs. This full-time role manages non-personnel expenses for programs, reviews invoices, monitors OTPS, and handles subcontract paperwork across RF and CUNY systems.

The position requires independence, attention to detail, and strong communication skills, with a hybrid work arrangement and potential travel between CUNY sites.

Qualifications

• Ability to work independently and collaboratively within a diverse, team-oriented environment.
• High level of attention to detail in a fast-paced setting.
• Excellent follow-up and written/verbal communication skills.
• Ability to develop and manage efficient tracking and monitoring systems.

Responsibilities

• Reviews and processes invoices, reimbursements, orders, stipends, advances, honorariums, requisitions, and other OTPS expenses using RF and TL systems.
• Maintain and update vendor/supplier records; handle OTPS submissions.
• Review expense allowability per policies and funding guidelines; ensure proper documentation.
• Review and monitor OTPS cost transfers and update internal trackers.
• Manage subcontracts and independent contracts paperwork via RF-CUNY systems.
• Reconcile purchase card expenses weekly and ensure receipts are submitted.
• Provide timely responses to inquiries and assist with budget tracking and expense reporting.

Skills

Attention to detail

Communication skills

Time management

Independent worker

Team collaboration

Organizational skills

Education

Bachelor’s degree preferred

Tools

Microsoft Excel

Microsoft Outlook

OneRF

CUNYFirst

Job description

The RFCUNY Research Foundation is hiring a Coordinator of Administrative Services in the Office of Academic Affairs. This full-time role manages non-personnel expenses for programs, reviews invoices, monitors OTPS, and handles subcontract paperwork across RF and CUNY systems.

The position requires independence, attention to detail, and strong communication skills, with a hybrid work arrangement and potential travel between CUNY sites.