Hybrid Administrative Assistant - Nonprofit Office

ADP, Inc.; Los Angeles (CA); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Short Fridays

Paid vacation and sick leave

Paid federal and Jewish holidays

401k retirement plan matching

Medical, vision and dental insurance

Paid life and disability insurance

Flexible Spending Account (FSA/HSA)

Job summary

Jewish Big Brothers Big Sisters Association of Los Angeles (JBBBSLA) is seeking an Office Assistant to provide ongoing administrative support to the CEO for about 15 hours per week and assist the Director of College Access & Success for about 20–23 hours per week. The role requires exceptional organization, strong verbal communication, and attention to detail.

The position is based in Los Angeles with a hybrid schedule: three days in the office (Wed & Thu plus another day) and two remote days,

Qualifications

• Bachelor’s degree or equivalent 2-3 years of experience in an administrative or support role.
• Advanced skills in Microsoft Word and Excel required.
• Strong attention to detail and follow-through.
• Well-developed organizational and time management skills.
• Positive attitude for customer service and interaction with donors, board members and volunteers.

Responsibilities

• Create All-Hands Meeting agenda monthly and collect program updates from staff.
• Create, manage and distribute bi-weekly Managers Meeting agenda.
• Support for semi-monthly Board Meetings; create agenda, collect materials, attend and take minutes, save PDFs for distribution.
• Order dinner for board meetings.
• Order celebration treats for monthly All Hands meetings; order lunch when needed.
• Assist in managing CEO daily schedule, to do list, phone call list, and calendar.
• Update the staff contact list as new staff are hired or leave and send to DOO.

Skills

Strong communication

Organizational skills

Attention to detail

Time management

Education

Bachelor’s degree or equivalent 2-3 years of experience as an administrative assistant

Tools

Microsoft Word

Excel

Job description

Jewish Big Brothers Big Sisters Association of Los Angeles (JBBBSLA) is seeking an Office Assistant to provide ongoing administrative support to the CEO for about 15 hours per week and assist the Director of College Access & Success for about 20–23 hours per week. The role requires exceptional organization, strong verbal communication, and attention to detail.

The position is based in Los Angeles with a hybrid schedule: three days in the office (Wed & Thu plus another day) and two remote days,