Hybrid Office Assistant for CEO & College Programs

Jewish BIG Brothers of LA; Los Angeles (CA); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Short Fridays

Paid vacation

Paid holidays (13-19)

403b retirement match

Medical insurance

Life insurance

Long-term disability insurance

Voluntary 403b

FSA/HSA

Job summary

Jewish Big Brothers Big Sisters Association of Los Angeles (JBBBSLA) is seeking an Office Assistant to provide ongoing administrative support to the CEO about 15 hours per week, and 20-23 hours per week to the Director of College Access & Success. The role requires exceptional organizational skills, strong communication, and attention to detail in a hybrid Los Angeles setting.

Responsibilities include coordinating board and staff meetings, managing schedules and correspondence, and assisting

Qualifications

• Bachelor’s degree or equivalent 2-3 years of administrative experience.
• Advanced skills in Microsoft Word and Excel required.
• Strong attention to detail and follow-through.
• Well-developed organizational and time management skills.
• Positive attitude for customer service and interaction with donors, board members and volunteers.

Responsibilities

• Create All-Hands Meeting agenda monthly and collect program updates from staff.
• Create, manage and distribute bi-weekly Managers Meeting agenda.
• Support for semi-monthly Board Meetings; create agenda, collect materials, attend and take minutes.
• Order dinner for board meetings.
• Order celebration treats for monthly All Hands meetings.
• Order lunch for meetings and staff.
• Confirm CEO meetings daily and help schedule follow up meetings.
• Create email communications for board communication and group emails.
• Schedule committee and board meetings as assigned.
• Work with program staff to bring tasks to the CEO.
• Assist in managing CEO daily schedule, to do list, phone list, and calendar.
• Complete monthly credit card reconciliation for accounting.
• Order office supplies, snacks, and other materials.
• Update staff contact list and send to DOO.
• Organize and send monthly e-birthday and other cards.
• Ensure kitchen and break areas are maintained daily.
• Print, stuff, and mail acknowledgement letters to donors.
• Send special gifts to Bigs and other constituents as needed.
• Performs other duties as assigned.

Skills

Communication

Organization

Multitasking

Customer service

Education

Bachelor’s degree or equivalent 2-3 years

Tools

Microsoft Word

Microsoft Excel

Job description

Jewish Big Brothers Big Sisters Association of Los Angeles (JBBBSLA) is seeking an Office Assistant to provide ongoing administrative support to the CEO about 15 hours per week, and 20-23 hours per week to the Director of College Access & Success. The role requires exceptional organizational skills, strong communication, and attention to detail in a hybrid Los Angeles setting.

Responsibilities include coordinating board and staff meetings, managing schedules and correspondence, and assisting