Executive Administrative Assistant — Nonprofit, Hybrid

Jewish Federation of Greater Portland; Portland (OR); Hybrid; USD 45.000 - 55.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision coverage

PTO

Retirement plan

Zusammenfassung

The Oregon Jewish Community Foundation seeks an organized Administrative Assistant to support the CEO, Board of Trustees, and staff with coordination, scheduling, and office management in a fast-paced nonprofit environment.

The role emphasizes customer service, confidentiality, and proficiency with Microsoft Office and CRM systems, with potential for hybrid work and collaborative team dynamics within the Oregon and Southwest Washington Jewish community.

Qualifikationen

• Associate's or Bachelor's degree or equivalent combination of education and experience.
• Three to five years of progressively responsible administrative support experience.
• Experience supporting senior executives, boards, or nonprofit leadership preferred.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Experience with CRM or database systems preferred.
• Nonprofit experience preferred but not required.

Aufgaben

• Executive & Board Support: Manage executive calendars, coordinate meetings, prepare materials, draft correspondence, and record minutes.
• Office Administration: Serve as primary office coordinator, manage supplies, vendor relations, and inquiries; maintain filing systems.
• Data & Records Management: Maintain constituent and fund records in CRM; assist with data entry, reporting, and donor records.
• Event Support: Coordinate logistics for donor and community events; manage registrations and follow-ups.
• Technology Support: Provide basic troubleshooting; support MS Office, Teams, Zoom, and CRM; liaise with IT vendors.

Kenntnisse

Communication skills

Customer service

Organizational skills

Attention to detail

Teamwork

Independent work

Confidentiality

Microsoft Office

CRM experience

Ausbildung

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

CRM systems

Jobbeschreibung

The Oregon Jewish Community Foundation seeks an organized Administrative Assistant to support the CEO, Board of Trustees, and staff with coordination, scheduling, and office management in a fast-paced nonprofit environment.

The role emphasizes customer service, confidentiality, and proficiency with Microsoft Office and CRM systems, with potential for hybrid work and collaborative team dynamics within the Oregon and Southwest Washington Jewish community.