Hybrid Administrative Assistant for Academic Office

Yale University; New Haven (CT); Hybrid; USD 39,000 - 40,000; Part time

Benefits offered by this job

Hybrid work model

Job summary

Yale University’s FAS Department of Psychology is seeking an Administrative Assistant to support daily office operations for faculty, postdocs, students, and staff. Under the Operations Manager, you will onboard staff, manage hiring and timesheets, coordinate travel, events, and procurement, and maintain records in Workday and related systems.

The role requires excellent communication, attention to detail, and the ability to handle multiple tasks in a collaborative environment.

Qualifications

• Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
• Proficiency with Microsoft Office applications.
• Ability to manage multiple tasks with accuracy and attention to detail.

Responsibilities

• Serve as information source to students, staff, and faculty on policies and office activities.
• Greet visitors and manage scheduling; coordinate meetings and appointments.
• Process travel arrangements and event support for departmental activities.
• Assist with office operations: inventory, mail, and supplies; supervise and guide support staff.

Skills

Verbal communication

Written communication

Microsoft Office

Interpersonal skills

Multi‑tasking

Education

Education/work experience mix

Tools

Workday

Job description

Yale University’s FAS Department of Psychology is seeking an Administrative Assistant to support daily office operations for faculty, postdocs, students, and staff. Under the Operations Manager, you will onboard staff, manage hiring and timesheets, coordinate travel, events, and procurement, and maintain records in Workday and related systems.

The role requires excellent communication, attention to detail, and the ability to handle multiple tasks in a collaborative environment.