Senior Administrative Assistant, Faculty Support (Hybrid)

Yale University; United States; Hybrid; USD 26,000 - 44,000; Full time

Job summary

Yale University seeks a Senior Administrative Assistant to support faculty in MBB and MCDB, handling calendars, travel, and administrative duties. You will manage recruitment logistics, prepare biosketches, and coordinate seminar logistics while ensuring compliance with university policies.

The role requires discretion, accuracy, and the ability to work independently within established procedures. Hybrid schedule includes four days on campus and one remote day, with potential adjustments as

Qualifications

• Six years of related work experience or equivalent education.
• Knowledge of faculty appointment processes and immigration policies.
• Experience with expense reporting, credit card reconciliation, procurement, and travel coordination.
• Strong written and verbal communication and customer service.
• Ability to manage competing priorities and work independently.

Responsibilities

• Serves as the primary information source on faculty appointment policies and procedures.
• Reviews forms for errors, contacting departments to resolve issues and ensure compliance.
• Inputs data into databases and runs reports to verify accuracy.
• Ensures timely reviews for reappointments and promotions by scheduling milestones.
• Coordinates distribution of appointment and promotion documents to committees.
• Manages inquiries about faculty searches and supports search committees.
• Maintains contact lists for university communications and secure access.
• Provides backup coverage for other staff and maintains records per policy.

Skills

Advanced admin

Calendar management

Travel coordination

Policy knowledge

Communication skills

Data entry

Independent work

Education

Bachelor's Degree

Associate's Degree

High School Diploma

Job description

Yale University seeks a Senior Administrative Assistant to support faculty in MBB and MCDB, handling calendars, travel, and administrative duties. You will manage recruitment logistics, prepare biosketches, and coordinate seminar logistics while ensuring compliance with university policies.

The role requires discretion, accuracy, and the ability to work independently within established procedures. Hybrid schedule includes four days on campus and one remote day, with potential adjustments as