Strategic Executive Assistant to CEO & Board (Hybrid)

Make-A-Wish Wisconsin; Wauwatosa (WI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Make-A-Wish Wisconsin is seeking an experienced Executive Assistant to provide high-level support to the CEO and Board of Directors. You will manage calendars, prepare materials for meetings, coordinate travel, handle confidential communications, and help organize events and governance activities.

Hybrid work in Wauwatosa after a training period, with three days in the office per week, and the flexibility to support strategic initiatives across departments.

Qualifications

• Confidentiality and discretion when handling sensitive information.
• Bachelor’s degree or equivalent work experience.
• Non-profit board experience and 2+ years executive administrative support preferred.
• Excellent customer service, detail-oriented, and able to work in a fast-paced, collaborative environment.
• Proficiency with Microsoft Office and Salesforce preferred.

Responsibilities

• Provide executive support to the CEO and Board of Directors, including calendar management and meeting materials.
• Coordinate staff and leadership meetings, retreats, onboarding, and special projects across departments.
• Manage internal communications and CEO updates to staff; track donor engagement and recognition efforts.
• Plan Board meetings, secure space, prepare agendas, take minutes, and follow up on actions.
• Coordinate CEO/Board travel arrangements and related logistics.

Skills

Calendar management

Travel coordination

Verbal & written communication

Discretion & confidentiality

Stakeholder coordination

Event planning

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Salesforce

Adobe

Job description

Make-A-Wish Wisconsin is seeking an experienced Executive Assistant to provide high-level support to the CEO and Board of Directors. You will manage calendars, prepare materials for meetings, coordinate travel, handle confidential communications, and help organize events and governance activities.

Hybrid work in Wauwatosa after a training period, with three days in the office per week, and the flexibility to support strategic initiatives across departments.