Hybrid Exec Assistant & Office Manager (Part-Time)

WISCONSIN ASPHALT PAVEMENT ASSOCIATION; Madison (WI); Hybrid; USD 25,000 - 39,000; Part time

Job summary

Wisconsin Asphalt Pavement Association in Madison, WI, is seeking a part-time Executive Assistant Office Manager to join our hybrid work environment. The role covers calendar management, travel coordination, event planning, and front-line service for members and partners.

You will support executives, manage correspondence, and help maintain records and reports while aiding basic accounting tasks as needed. Strong communication and organizational skills are essential.

Qualifications

• Strong communication and customer service skills to interact with members and partners.
• Experience in administrative assistance and office workflow management.
• Proficiency with standard office software and comfort learning new systems and databases.
• Excellent organizational skills and ability to handle multiple priorities in a part-time, hybrid role.
• Experience supporting executives or committees is a plus.
• Familiarity with construction, infrastructure, or trade associations is helpful but not required.
• High school diploma or equivalent required; additional education or certifications in administration are beneficial.

Responsibilities

• Manage day-to-day office operations and front-line customer service.
• Schedule meetings, maintain calendars, coordinate travel, and organize events.
• Handle correspondence and prepare documents and reports for the team.
• Manage member inquiries and support executive leadership with administrative tasks.
• Oversee office equipment, supplies, files, and records; support board materials and meeting logistics.
• Contribute to streamlined office procedures and assist with basic accounting or invoicing tasks as needed.

Skills

Communication

Customer Service

Administrative Assistance

Office Administration

Organizational Skills

Multitasking

Team Collaboration

Record Keeping

Education

High school diploma or equivalent

Tools

Microsoft Office

Databases

Job description

Wisconsin Asphalt Pavement Association in Madison, WI, is seeking a part-time Executive Assistant Office Manager to join our hybrid work environment. The role covers calendar management, travel coordination, event planning, and front-line service for members and partners.

You will support executives, manage correspondence, and help maintain records and reports while aiding basic accounting tasks as needed. Strong communication and organizational skills are essential.