Hybrid Administrative Assistant: Calendar & Travel Support

Mayo Clinic; Rochester (MN); Hybrid; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical plan options

Dental plan options

Vision plan options

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic in Rochester, MN is seeking an experienced administrative support specialist to handle scheduling, travel arrangements, document preparation, and calendar management for multiple leaders.

This full-time hybrid role requires strong organization, communication, and proficiency with office software. You will ensure accuracy, coordinate meetings, and support departmental projects while working within a 8:00 a.m. to 5:00 p.m. schedule with onsite 50% of the time.

Qualifications

• Requires high school diploma or GED with 2 years of administrative support experience or 1-year certificate in relevant program with 1 year admin experience.
• Experience with meeting management and calendar coordination, document production, and use of business software to create databases, spreadsheets and presentations.

Responsibilities

• Perform non-clinical administrative tasks including scheduling, coordination, and follow-up for meetings, events, and travel.
• Manage calendars, prepare documents and presentations, process invoices and reimbursements.
• Support departmental projects and maintain websites, databases, and social media accounts; respond to phones and provide related follow-through.

Skills

Administrative support

Scheduling

Calendar management

Communication

Education

High school diploma or GED

Administrative/business/medical-related program certificate

Tools

Office software

Job description

Mayo Clinic in Rochester, MN is seeking an experienced administrative support specialist to handle scheduling, travel arrangements, document preparation, and calendar management for multiple leaders.

This full-time hybrid role requires strong organization, communication, and proficiency with office software. You will ensure accuracy, coordinate meetings, and support departmental projects while working within a 8:00 a.m. to 5:00 p.m. schedule with onsite 50% of the time.