Hybrid Admin Specialist — Career Advising & Residency Match

University Of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement match 2:1

Job summary

University of Michigan is seeking an Administrative Specialist to support Career Advising & Residency Match Programs within the Office of Medical School Education. The role focuses on student-facing logistics, system coordination, and program data, reporting to the Director of Student Affairs.

Hybrid work is available; duties include workshops, resource updates, and back-end data management to ensure smooth day-to-day operations.

Qualifications

• 2- to 5-years of professional admin experience.
• Experience in health professions education or academic settings preferred.
• Strong detail orientation and organizational skills.
• Ability to manage competing priorities independently.
• Adept at handling multiple needs while meeting deadlines.
• Customer focused with strong interpersonal and communication skills.
• Ability to present information clearly and solve problems with supervision.
• Experience using Microsoft, Google, Canvas and Dropbox.

Responsibilities

• Administer ERAS and related residency application systems per policy.
• Coordinate SOAP logistics and data management.
• Maintain accurate student records, processes and program timelines.
• Provide timely, service‑oriented communication to stakeholders.
• Support delivery of advising workshops and materials.
• Track match data and support reporting and documentation.
• Provide general administrative and procurement support.

Skills

Detail orientation

Organizational skills

Prioritization

Interpersonal skills

Communication

MS/Google apps

Tools

Microsoft Office

Google Workspace

Canvas

Dropbox

Job description

University of Michigan is seeking an Administrative Specialist to support Career Advising & Residency Match Programs within the Office of Medical School Education. The role focuses on student-facing logistics, system coordination, and program data, reporting to the Director of Student Affairs.

Hybrid work is available; duties include workshops, resource updates, and back-end data management to ensure smooth day-to-day operations.