Graduate Programs Operations Coordinator

Fowler College of Business at San Diego State University; San Diego (CA); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Generous Time Off

CalPERS pension plan

CSU tuition fee waiver

Job summary

San Diego State University is seeking an Administrative Support Coordinator II in the College of Health and Human Services (CHHS) to provide centralized coordination for graduate programs and Joint Doctoral Programs. The role collaborates with the Associate Dean for Research and Graduate Studies to keep processes, records, and timelines organized and moving forward.

The Coordinator supports the graduate student lifecycle from recruitment through degree completion and alumni follow-up, including

Qualifications

• Experience in a higher education environment preferred.
• Administrative experience supporting a graduate-level academic program preferred.
• Strong attention to detail and experience maintaining databases, tracking systems, spreadsheets, and program documentation.
• Strong organizational and project coordination skills handling multiple processes and deadlines.
• Experience collaborating across departments or programs to coordinate shared processes.

Responsibilities

• Coordinate administrative processes, timelines, records and communications across CHHS graduate and Joint Doctoral Programs.
• Support recruitment, admissions, enrollment, academic progress, degree completion and alumni follow-up while maintaining organized records.
• Provide dedicated administrative coordination for the Joint Doctoral Program in Interdisciplinary Research in Substance Use, including collaboration with UC San Diego.
• Maintain graduate program tracking systems and coordinate collection and reporting of student, alumni, academic, research and career information.
• Serve as central resource for program directors, faculty, students, alumni, and external partners by communicating processes and coordinating follow-up.

Skills

Higher education experience

Graduate program administration

Attention to detail

Organizational skills

Cross-department collaboration

Education

High school diploma or equivalent with related office experience

Job description

San Diego State University is seeking an Administrative Support Coordinator II in the College of Health and Human Services (CHHS) to provide centralized coordination for graduate programs and Joint Doctoral Programs. The role collaborates with the Associate Dean for Research and Graduate Studies to keep processes, records, and timelines organized and moving forward.

The Coordinator supports the graduate student lifecycle from recruitment through degree completion and alumni follow-up, including