Hybrid School Coordinator - Theatre, TV & Film Admin

California State University, Chico; San Diego (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

San Diego State University’s School of Theatre, Television, and Film is seeking a School Coordinator to support administrative operations, payroll, scheduling, and records management in a dynamic academic environment. The role reports to the School Director and involves coordinating with faculty, staff, students, and public production activities.

A strong background in university processes and office management is required, with on-site hours and telecommuting up to 1 day/week after a

Qualifications

• Two to four years of related experience preferred.
• Experience in a higher education or public sector setting preferred.
• Experience processing academic appointments preferred.
• Experience providing administrative support to a Director or Department Chair preferred.
• Proficient with Microsoft Word, Excel, and related database software.

Responsibilities

• Coordinate daily main office operations and provide administrative support to the School Director, Associate Director, Academic Advisor, area heads, committees, faculty, staff, and students.
• Process faculty appointments and contracts, initiate background checks, maintain personnel files, support instructional reports, and coordinate related employment and payroll documentation.
• Enter and maintain course schedules for regular and winter sessions, verify room/time/faculty assignments, identify conflicts, and communicate issues to relevant parties.
• Coordinate curricular proposals, monitor deadlines, maintain curriculum and School records, and support accreditation surveys.
• Monitor instructional and student payroll budgets, track expenditures, prepare fiscal reports, and recommend adjustments with the Director.
• Coordinate meetings, receptions, events, distribute minutes, manage supplies, and coordinate facilities and IT issues.
• Hire, train, and supervise office student workers and graduate assistants.

Skills

Administrative coordination

Experience with higher education

Payroll documentation

Microsoft Word / Excel

Oracle / AdobeSign

Education

High school diploma or equivalent

Tools

Oracle

AdobeSign

Job description

San Diego State University’s School of Theatre, Television, and Film is seeking a School Coordinator to support administrative operations, payroll, scheduling, and records management in a dynamic academic environment. The role reports to the School Director and involves coordinating with faculty, staff, students, and public production activities.

A strong background in university processes and office management is required, with on-site hours and telecommuting up to 1 day/week after a