Hybrid Admin Assistant for DoD PMO & Docs

SMS DATA PRODUCTS GROUP, INC; Malvern (AR); Hybrid; USD 52,000 - 58,000; Full time

Job summary

SMS DATA PRODUCTS GROUP, INC. seeks an Administrative Assistant to provide comprehensive administrative support to the BIM Task Order PMO, including document management, meeting coordination, and task execution. This hybrid role relies on strong organizational skills and attention to detail.

The position requires 5+ years in admin support, proficiency with Microsoft Office, and the ability to obtain a DoD Secret clearance. Some travel may be required.

Qualifications

• Minimum 5 years of administrative support experience, preferably in program management or government contracting environments.
• Proficiency with Microsoft Office suite.
• DoD Secret security clearance or ability to obtain interim Secret clearance.
• Some travel may be required (5% or less).

Responsibilities

• Provides administrative support to BIM Task Order PMO, including document management and meeting coordination.
• Supports program managers with scheduling, calendar management and stakeholder coordination.
• Prepares meeting agendas, minutes and action-item tracking for IPT meetings and PMRs.
• Manages program documentation, filing, version control and repository maintenance.
• Prepares correspondence, reports and presentation materials.
• Coordinates travel arrangements for program personnel.
• Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records, ensuring documentation compliance.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Skills

Administrative support

Scheduling

Stakeholder coordination

Tools

Microsoft Office

Job description

SMS DATA PRODUCTS GROUP, INC. seeks an Administrative Assistant to provide comprehensive administrative support to the BIM Task Order PMO, including document management, meeting coordination, and task execution. This hybrid role relies on strong organizational skills and attention to detail.

The position requires 5+ years in admin support, proficiency with Microsoft Office, and the ability to obtain a DoD Secret clearance. Some travel may be required.