Remote-Hybrid Administrative Assistant for Program Operations

Akima; Dahlgren (VA); Hybrid; USD 33,000 - 44,000; Full time

Benefits offered by this job

Benefits package including medical, d​

PTO for regular employees

Job summary

Akima Mission Optimization (AMO), an Akima company, is seeking an Administrative Assistant to support NSWCDD Dahlgren tasks. This hybrid role requires remote administrative support with occasional onsite onboarding visits, located near Dahlgren, VA.

The role focuses on clerical, secretarial, and program management support across multiple contracts, emphasizing organized recordkeeping, scheduling, and coordination to ensure day-to-day operations run smoothly.

Qualifications

• U.S. Citizen with a current Interim Secret or higher (active DoD Secret clearance preferred).
• Associate's degree, OR three (3) years or more of related administrative or program support work experience.
• Comfortable working independently across multiple tasks and systems with minimal supervision.
• Strong organizational skills and attention to detail with a customer-focused mindset.
• Dependable and collaborative team member who works well in a fast-paced environment.
• Proficient in Microsoft Office Suite; experience with shared drives and collaboration tools a plus.
• Must be able to come into office on occasion (Approximately 1-2 days a week as needed).

Responsibilities

• Onboarding & Offboarding Support for new employees across supported programs.
• Coordinate onboarding/offboarding paperwork and documentation.
• Coordinate with program managers to complete onboarding steps on time.
• Maintain onboarding/offboarding checklists and track progress.
• Ensure records are updated after employee lifecycle changes.
• Support timely delivery of monthly deliverables and maintain trackers.
• Assist in scheduling meetings and capturing meeting notes.
• Maintain personnel rosters, contact lists, and emergency POC records.
• Maintain project files, logs, and records per records management practices.
• Assist with financial tracking including contract funding levels.

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

Akima Mission Optimization (AMO), an Akima company, is seeking an Administrative Assistant to support NSWCDD Dahlgren tasks. This hybrid role requires remote administrative support with occasional onsite onboarding visits, located near Dahlgren, VA.

The role focuses on clerical, secretarial, and program management support across multiple contracts, emphasizing organized recordkeeping, scheduling, and coordination to ensure day-to-day operations run smoothly.