Administrative Assistant

SMS DATA PRODUCTS GROUP, INC; Malvern (AR); Hybrid; USD 52,000 - 58,000; Full time

Job summary

SMS DATA PRODUCTS GROUP, INC. seeks an Administrative Assistant to provide comprehensive administrative support to the BIM Task Order PMO, including document management, meeting coordination, and task execution. This hybrid role relies on strong organizational skills and attention to detail.

The position requires 5+ years in admin support, proficiency with Microsoft Office, and the ability to obtain a DoD Secret clearance. Some travel may be required.

Qualifications

• Minimum 5 years of administrative support experience, preferably in program management or government contracting environments.
• Proficiency with Microsoft Office suite.
• DoD Secret security clearance or ability to obtain interim Secret clearance.
• Some travel may be required (5% or less).

Responsibilities

• Provides administrative support to BIM Task Order PMO, including document management and meeting coordination.
• Supports program managers with scheduling, calendar management and stakeholder coordination.
• Prepares meeting agendas, minutes and action-item tracking for IPT meetings and PMRs.
• Manages program documentation, filing, version control and repository maintenance.
• Prepares correspondence, reports and presentation materials.
• Coordinates travel arrangements for program personnel.
• Supports contract administration activities including deliverable tracking and submission coordination.
• Maintains program files and records, ensuring documentation compliance.
• Coordinates with Government stakeholders for meeting scheduling and logistics.
• Supports proposal preparation and contract modification activities.
• Manages program administrative processes and office operations.

Skills

Administrative support

Scheduling

Stakeholder coordination

Tools

Microsoft Office

Job description

The Administrative Assistant provides administrative support to BIM Task Order program management office including document management correspondence preparation meeting coordination and administrative task execution This position is a hybrid position with most work being remote with attendance at our office in McLean VA as needed for meetings work sessions etc Since 1976 SMS has specialized in modernizing legacy IT and sustaining complex enterprise environments for federal agencies With the goal of building long term partnerships with our customers we invest in our employees by providing the training tools and support they need to keep critical missions operational improve performance and reduce risk SMS is headquartered in McLean Virginia with offices and on site operations at customer locations throughout the United States For additional information on SMS visit wwwsmscom

Job Responsibilities

Provides administrative support to BIM Task Order program management office including document management correspondence preparation meeting coordination and administrative task executionSupports program managers with scheduling calendar management and stakeholder coordinationPrepares meeting agendas minutes and action item tracking for Integrated Product Team meetings and Program Management ReviewsManages program documentation including filing version control and repository maintenancePrepares correspondence reports and presentation materialsCoordinates travel arrangements for program personnel Supports contract administration activities including deliverable tracking and submission coordinationMaintains program files and records ensuring compliance with documentation requirementsCoordinates with Government stakeholders for meeting scheduling and logisticsSupports proposal preparation and contract modification activitiesManages program administrative processes and office operations

Required Qualifications

Minimum 5 years of administrative support experience preferably in program management or government contracting environmentsProficiency with Microsoft Office suite requiredSome travel may be required for his position 5 or lessDoD Secret security clearance required or the ability to successfully pass a background check and obtain an interim Secret clearance

Salary Range 52000 58000

SMS is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran