Accounts Receivable Associate - HOA Transitions & Development

Action Property Management; Irvine (CA); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Comprehensive benefits package

Career growth opportunities

Paid time off & holidays

Job summary

Action Property Management is seeking an Accounts Receivable Associate focused on HOA Transition & Development at our Irvine, CA office. The hybrid role starts with an in-office training period and offers a compensation range of $25–$29 per hour DOE.

You will onboard new associations, manage owner listings, and ensure timely postings in our accounting system. Responsibilities include setting up associations, processing closings, preparing developer billing, handling escrow activities, and

Qualifications

• College degree in accounting or related field preferred, or 5+ years of related experience.
• 2+ years of accounting, accounts receivable, or cash posting experience preferred.
• Excellent data entry and record-keeping accuracy.
• Strong communication and organizational skills.

Responsibilities

• Set up new associations in accounting platform, including operating account bank codes, owner listing, recurring charges, and balance forwards.
• Deliver HOA transition, balance forwards, and homeowner setups in alignment with established timelines, maintaining an 85%+ on-time, first-pass accuracy rate and minimizing downstream corrections.
• Execute external ledger reviews and imports into CINC with accurate validation of balances, mappings, and opening positions to minimize post-import corrections and cleanup.
• Process escrow closings and ownership changes within required processing windows, coordinating with escrow, banking, and internal partners to prevent delays and escalations tied to incomplete or inaccurate information.
• Process all new phase closings and related setup in accounting platform.
• Act as point of contact for escrow closing documents and other escrow needs.
• Prepare and support developer billing activity in accordance with established schedules, ensuring billing is issued correctly the first time and discrepancies are identified and addressed prior to issuance.
• Process escrow checks and maintain accurate payment records.
• Enter miscellaneous charges, adjustments, and credits into accounting system.
• Research and resolve misapplied payments in a timely manner.
• Maintain clear, up-to-date documentation and visibility on in-progress transition and development work, proactively identifying risks or timing issues before deadlines are impacted.
• Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments.
• Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities.
• Provide excellent internal and external customer service, responding to inquiries regarding payments and account balances.
• Other duties as assigned

Skills

Attention to detail

Written communication

Team collaboration

Education

Bachelor's degree in accounting or related field

5+ years accounting experience

Tools

Excel

Power BI

CINC

Job description

Who We Are

With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner's association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us. Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.

Action Property Management seeks a Accounts Receivable Associate - HOA Transition & Development for our corporate office located in Irvine, CA.

Job Summary

The Accounts Receivable (AR) Associate – HOA Transition & Development is responsible for processing and maintaining all HOA Transition & Development items within the Accounts Receivable Department. This role ensures timely, accurate, and efficient onboarding of new associations, units, and homeowners and related transactions while maintaining strong attention to detail and effective communication with internal and external partners.

Schedule: Hybrid position based out of the Irvine corporate office. Hybrid schedule based on business needs. Training period will be 100% in office.

Compensation: $25 to $29 per hour DOE

What You’ll Do (Job Duties)

• Set up new associations in accounting platform, including operating account bank codes, owner listing, recurring charges, and balance forwards
• Deliver HOA transition, balance forwards, and homeowner setups in alignment with established timelines, maintaining an 85%+ on-time, first-pass accuracy rate and minimizing downstream corrections
• Execute external ledger reviews and imports into CINC with accurate validation of balances, mappings, and opening positions to minimize post-import corrections and cleanup
• Process escrow closings and ownership changes within required processing windows, coordinating with escrow, banking, and internal partners to prevent delays and escalations tied to incomplete or inaccurate information
• Process all new phase closings and related setup in accounting platform
• Act as point of contact for escrow closing documents and other escrow needs
• Prepare and support developer billing activity in accordance with established schedules, ensuring billing is issued correctly the first time and discrepancies are identified and addressed prior to issuance.
• Process escrow checks and maintain accurate payment records
• Enter miscellaneous charges, adjustments, and credits into accounting system
• Research and resolve misapplied payments in a timely manner
• Maintain clear, up-to-date documentation and visibility on in-progress transition and development work, proactively identifying risks or timing issues before deadlines are impacted
• Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments
• Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities
• Provide excellent internal and external customer service, responding to inquiries regarding payments and account balances
• Other duties as assigned

Who You Are (Skills/Experience)

• College degree in accounting or related field strongly preferred, or 5+ years of related experience.
• 2+ years of accounting, accounts receivable, or cash posting experience preferred
• Strong attention to detail with a high degree of accuracy in data entry and record-keeping
• Ability to research and resolve discrepancies independently
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Skilled in Microsoft Office (Excel, Outlook, Word), Adobe Acrobat, and accounting systems. Experience with CINC is a plus
• Strong Excel proficiency preferred
• Excellent written and verbal communication skills
• Demonstrated ability to work collaboratively in a team environment
• Power BI experience preferred
• Must be able to successfully pass a pre-employment background check and drug screening.

Why Join Action

Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor pagehere: https://tinyurl.com/actionglassdoor

We offer our Team Members the following:

Comprehensive benefits package for qualifying employees.

On-going hospitality and property management training.

Opportunities for career growth and advancement.

Values driven company culture that encourages team work and excellence.

Why You’ll Love Working at Action

At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued. Join at Action Property Management and make a meaningful impact.

Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angles Fair Chance Ordination, we will consider for employment qualified applicants with arrest and conviction records.

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