HYBRID Accounts Receivable Specialist

TeemaGroup; San Francisco (CA); Hybrid; USD 69,000 - 81,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

TeemaGroup in San Francisco seeks an experienced Accounts Receivable Specialist II for a 6-month assignment, with potential extension or conversion. You will manage full-cycle AR across multiple entities using Oracle, generate invoices, process payments, and monitor DSO to safeguard cash flow.

The role reports to the Controller and requires an Associate degree with 5+ years in AR, strong Excel skills, and excellent communication. Hybrid work arrangement and competitive hourly rate apply.

Qualifications

• Progressive, hands-on experience in Accounts Receivable (5+ years).
• Hands-on experience with Oracle ERP systems is required.
• Strong understanding of foundational accounting principles and subledger reconciliation.
• Analytical proficiency using Microsoft Excel.
• Excellent data entry speed and precision; strong communication skills.

Responsibilities

• Execute full-cycle accounts receivable processing for assigned accounts across entities.
• Generate and distribute invoices using Oracle, including donations.
• Process, apply, and post incoming payments via check, ACH, and wire transfers.
• Follow up on delinquent accounts and resolve billing discrepancies.
• Reconcile AR subledger to the General Ledger regularly.
• Prepare AR management reports including aging schedules.
• Assist with annual tax returns and month-end closings.
• Support audit requests with documentation as needed.
• Review incoming credit applications as assigned.
• Develop, update, and maintain accounting policies and internal controls.

Skills

Oracle ERP

Excel

Attention to detail

Communication

Time management

Education

Associate degree in accounting or related field

Tools

Oracle ERP

Job description

Overview:
Are you an experienced finance professional with a sharp eye for detail and a passion for operational accuracy? We are seeking a dedicated Accounts Receivable Specialist II to join our accounting team for a 6-month assignment (with the possibility of extension or permanent conversion)! Reporting directly to the Controller, this role is responsible for executing full-cycle accounts receivable functions across multiple organizational entities using Oracle. You will maintain precise financial transaction records, create and post customer invoices, process incoming payments, and manage collection workflows. By reconciling subledgers, resolving billing inquiries, and optimizing key performance metrics like Days Sales Outstanding (DSO), you will play an essential role in safeguarding financial health and supporting overall organizational growth. If you thrive in a collaborative environment and enjoy leveraging data systems to solve problems, this position offers an inspiring opportunity to advance your accounting career!

What you will be doing:
Accounts Receivable Operations

Execute full-cycle accounts receivable processing for assigned accounts across all organizational entities.

Generate and distribute accurate, timely customer invoices utilizing Oracle, including processing invoicing for organizational donations.

Process, apply, and post incoming customer payments via check, ACH, and electronic wire transfers.

Conduct regular follow-ups on delinquent customer accounts and resolve billing discrepancies directly with customers.

Reconcile the Accounts Receivable subledger to the General Ledger on a regular and routine basis.

Investigate and resolve customer inquiries, billing disputes, payment discrepancies, and credit memo issuance.

Prepare comprehensive AR management reports, including aging schedules and analytical cash performance summaries.

Administer AR operations in alignment with key performance indicators, focusing on reducing Days Sales Outstanding (DSO), improving cash application timeliness, and minimizing delinquent balances.

General Accounting & Departmental Support

Assist leadership with the preparation of annual tax returns and month-end closing procedures.

Support internal and external audit requests by retrieving and verifying requested financial documentation.

Review incoming credit applications as assigned.

Assist in developing, updating, and maintaining accounting policies, business workflows, and internal controls.

Perform other related accounting duties and projects as assigned.

What you must have:
Education & Experience

Education: Associate’s degree in accounting, Business Administration, or a related field (a High School Diploma or GED may be considered in lieu of an associate’s degree).

Work Experience: Minimum of five (5) years of progressive, hands-on experience in Accounts Receivable.

Software Requirement: Hands-on experience and proficiency with Oracle ERP systems (Required).

Accounting Principles: Strong understanding of foundational accounting principles, subledger reconciliation, and financial processing.

Data Handling: Analytical proficiency using data manipulation tools such as Microsoft Excel.

Accuracy & Speed: Excellent data entry speed and precision.

Communication & Service: Outstanding written, verbal, and interpersonal communication skills with a strong customer service orientation.

Organization & Time Management: Demonstrated ability to prioritize tasks, manage strict deadlines, and solve problems independently in a fast-paced environment.

Nice to have:

Advanced Degree: Bachelor’s degree in accounting or finance.

Industry Background: Prior experience performing accounts receivable functions within the healthcare or human services sector.

Other Information:
Location and Work Type

Work Type: Full-Time Contract Position (40 hours per week; 6-month assignment with possibility of extension or conversion; Hourly rate range: $33.00 – $39.00 per hour).

Work Setting: Hybrid Model (2 to 3 days per week on-site, remaining days remote).

Schedule: Monday through Friday, 40 hours per week (with occasional evening or weekend hours required as business needs evolve).

Physical & Travel Requirements: Ability to lift up to 10 lbs. occasionally; willingness and ability to travel occasionally between local regional office facilities.