Accounts Receivable Specialist

Chadwick-BaRoss, Inc.; Westbrook (ME); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Short-Term Life Insurance

Basic Life Insurance

Retirement Savings with Company Match

10 Paid Holidays per Year

Wellness Programs

Diversity & Inclusion

Job summary

Chadwick-BaRoss, Inc. seeks a detail-oriented Accounts Receivable Specialist in Westbrook, ME. The role manages customer payments, maintains AR records, and resolves discrepancies while ensuring compliance with GAAP and company policies. Strong Excel and accounting software proficiency are required.

The position offers a competitive compensation package with insurance, retirement savings with match, and paid holidays, within a growing organization committed to diversity and inclusion.

Qualifications

• High school diploma or equivalent required; an undergraduate degree in Finance, Accounting, or a related field is preferred.
• Minimum of 2 years of related accounts receivable or accounting experience.
• Knowledge of accounts receivable concepts, practices, and procedures.
• Experience working with computerized accounting systems.
• Proficiency in Microsoft Word and Excel.
• Understanding of accrual-based accounting practices and generally accepted accounting principles (GAAP).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills with the ability to prioritize multiple deadlines.
• Strong problem-solving and communication skills.

Responsibilities

• Process incoming customer payments accurately and in accordance with company financial policies and procedures.
• Verify, classify, enter, and post daily accounts receivable transactions.
• Reconcile the accounts receivable ledger to ensure all payments are properly accounted for and posted.
• Analyze and reconcile accounts receivable accounts in a timely manner.
• Work closely with branch personnel to organize and expedite AR processing.
• Communicate professionally with customers to resolve account questions, discrepancies, and payment issues.
• Prepare schedules and supporting documentation for year-end external audits.
• Maintain confidentiality and exercise discretion when handling sensitive financial information.
• Stay current with relevant accounting standards, regulatory requirements, and company procedures.
• Cross-train and provide backup support for other accounting functions as needed.

Education

High school diploma or equivalent

Undergraduate degree in Finance/Accounting (preferred)

Tools

Microsoft Excel

Accounting software

Job description

We are seeking a detail-oriented Accounts Receivable Specialist to manage customer payments, maintain accurate accounts receivable records, resolve payment discrepancies, and respond professionally to customer inquiries. This role is responsible for ensuring timely and accurate AR processing while maintaining compliance with applicable accounting principles, company policies, and regulatory requirements.

Compensation: $52,000-$68,200Competitive compensation based on experience and qualifications.

• Employer-provided Short-Term and Basic Life Insurance
• Retirement Savings Program with Company Match
• 10 Paid Holidays Per Year
• Wellness Programs
• The Opportunity to join a continuously growing organization that includes diversity and inclusion

Job Responsibilities:

Process incoming customer payments accurately and in accordance with company financial policies and procedures.

Verify, classify, enter, and post daily accounts receivable transactions.

Reconcile the accounts receivable ledger to ensure all payments are properly accounted for and posted.

Analyze and reconcile accounts receivable accounts in a timely manner.

Work closely with branch personnel to organize and expedite AR processing.

Communicate professionally with customers to resolve account questions, discrepancies, and payment issues.

Prepare schedules and supporting documentation for year-end external audits.

Maintain confidentiality and exercise discretion when handling sensitive financial information.

Stay current with relevant accounting standards, regulatory requirements, and company procedures.

Cross-train and provide backup support for other accounting functions as needed.

Qualifications:

High school diploma or equivalent required; an undergraduate degree in Finance, Accounting, or a related field is preferred.

Minimum of 2 years of related accounts receivable or accounting experience.

Knowledge of accounts receivable concepts, practices, and procedures.

Experience working with computerized accounting systems.

Proficiency in Microsoft Word and Excel.

Understanding of accrual-based accounting practices and generally accepted accounting principles (GAAP).

Strong attention to detail and accuracy.

Excellent organizational and time management skills with the ability to prioritize multiple deadlines.

Strong problem-solving and communication skills.

Ability to work independently with minimal supervision and collaborate effectively as part of a team.

Ability to remain professional, patient, and composed when handling challenging situations.

Ability to maintain confidentiality and make sound, ethical decisions.

Ability to meet the physical requirements of the position, including occasional lifting or moving of items up to 25 pounds.

Valid driver's license and ability to travel as required