Accounts Receivable Specialist

Cala Sourcing Solutions LLC; San Francisco (CA); Hybrid; USD 94,558,000 - 106,020,000; Full time

Job summary

Cala Sourcing Solutions LLC in San Francisco, CA is seeking an experienced Accounts Receivable Specialist II on a 6-month contract hybrid role. Reporting to the Controller, you will own invoicing, cash applications, collections, reconciliations, and AR reporting within Oracle ERP.

The ideal candidate has an Associate degree in Accounting or related field and at least 5 years of AR experience, with strong Excel skills and attention to detail.

Qualifications

• Associate degree in Accounting, Business Administration, or a related field.
• Minimum of 5 years of hands-on Accounts Receivable experience.
• Proficiency with Oracle ERP systems is required.
• Strong understanding of accounting principles, financial processing, and subledger reconciliations.
• Proficiency in Microsoft Excel and working with financial data.

Responsibilities

• Manage full-cycle accounts receivable activities across multiple entities.
• Create, post, and distribute customer invoices through Oracle ERP, including donation-related invoicing.
• Process and apply payments received by check, ACH, and wire transfer.
• Monitor aging reports and follow up on past-due accounts.
• Investigate and resolve billing disputes, payment discrepancies, customer inquiries, and credit memos.
• Reconcile the AR subledger to the General Ledger.
• Prepare aging schedules, cash performance analyses, and AR management reports.
• Support efforts to reduce Days Sales Outstanding (DSO), improve cash application timing, and minimize delinquent balances.
• Assist with month-end close, annual tax preparation, and audit requests.
• Review credit applications and verify supporting documentation.
• Help maintain accounting policies, workflows, procedures, and internal controls.
• Support additional accounting projects as needed.

Skills

Detail-oriented

Communication skills

Problem-solving

Time management

Education

Associate degree in Accounting or related field

Bachelor’s degree in Accounting or Finance

Tools

Oracle ERP

Microsoft Excel

Job description

Location: San Francisco, CA
Work Arrangement: Hybrid – 2 to 3 days onsite per week
Employment Type: 6-Month Contract with potential extension or conversion
Pay Rate: $33–$37 per hour
Schedule: Monday–Friday, 40 hours per week

Position Overview

We are seeking an experienced Accounts Receivable Specialist II to support full-cycle accounts receivable operations across multiple business entities. Reporting to the Controller, this role offers the opportunity to take ownership of invoicing, cash applications, collections, reconciliations, and AR reporting while working within Oracle ERP.

This is an excellent opportunity for a detail-oriented accounting professional who enjoys improving cash flow, resolving complex billing issues, and contributing to a collaborative finance team.

Key Responsibilities

Manage full-cycle accounts receivable activities across multiple entities.

Create, post, and distribute customer invoices through Oracle ERP, including donation-related invoicing.

Process and apply payments received by check, ACH, and wire transfer.

Monitor aging reports and follow up on past-due accounts.

Investigate and resolve billing disputes, payment discrepancies, customer inquiries, and credit memos.

Reconcile the AR subledger to the General Ledger.

Prepare aging schedules, cash performance analyses, and AR management reports.

Support efforts to reduce Days Sales Outstanding (DSO), improve cash application timing, and minimize delinquent balances.

Assist with month-end close, annual tax preparation, and audit requests.

Review credit applications and verify supporting documentation.

Help maintain accounting policies, workflows, procedures, and internal controls.

Support additional accounting projects as needed.

Required Qualifications

Associate degree in Accounting, Business Administration, or a related field; relevant experience may be considered in place of the degree.

Minimum of 5 years of hands-on Accounts Receivable experience.

Proficiency with Oracle ERP systems is required.

Strong understanding of accounting principles, financial processing, and subledger reconciliations.

Proficiency in Microsoft Excel and working with financial data.

Strong attention to detail, accuracy, and data-entry skills.

Excellent communication, customer service, and problem-solving abilities.

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

Bachelor’s degree in Accounting or Finance.

Accounts receivable experience within healthcare or human services.

Hybrid schedule requiring 2 to 3 days per week onsite in San Francisco.

Occasional evening or weekend work may be required based on business needs.

Occasional travel between local regional offices may be necessary.

Ability to occasionally lift up to 10 pounds.