Hybrid Accounts Payable Specialist | Remote‑Friendly

Aston Carter; New York (NY); Hybride; USD 41 000 - 50 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation / Sick Leave

Résumé du poste

Aston Carter is seeking an Accounts Payable Specialist to join our growing accounting team in New York. You will manage vendor invoices, process payments, and oversee corporate card programs while ensuring policy compliance.

This contract-to-hire role offers hybrid work, standard 9 to 5 hours, and close collaboration with the CFO. Suitable for candidates with 2–5 years of AP, invoicing, and expense experience.

Qualifications

• 2-5 years of accounts payable, expense, and billing experience.
• Experience in the architecture industry is preferred.
• Proficiency in Deltek Vantagepoint, invoicing, and expense budget management.
• Strong skills in accounts payable, accounts receivable, and expense reports.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.

Responsabilités

• Coordinate and gather approved vendor invoices for processing.
• Receive, review, and enter approved vendor invoices per payment terms weekly.
• Manage vendor records and ensure banking information is current.
• Schedule and process payments (checks, electronic transfers, ACH).
• Monitor payment schedules to avoid late fees.
• Resolve payment discrepancies with vendors.
• Administer Corporate Credit Card Program weekly/monthly.
• Format Deltek Vantagepoint uploads and reconcile with statements.
• Notify cardholders monthly for reconciliation with 5-7 day deadline.
• Follow up with cardholders who miss deadlines.
• Review corporate card expense reports for discrepancies.
• Audit employee expense reports weekly for correct category usage.
• Enforce travel and entertainment policy compliance; manage exceptions.
• Collaborate with fee billers to capture project-related expenses.
• Create, send, and revise client invoices aligned with contracts.
• Resolve client billing questions and fix invoice errors.
• Track payment status, follow up on unpaid balances, and reconcile accounts.

Connaissances

AP experience

Architecture industry

Invoicing & expenses

APAR & expenses reports

Excel proficiency

Formation

Accounting/Finance degree

Outils

Deltek Vantagepoint

Excel

VLOOKUP

PivotTables

Description du poste

Aston Carter is seeking an Accounts Payable Specialist to join our growing accounting team in New York. You will manage vendor invoices, process payments, and oversee corporate card programs while ensuring policy compliance.

This contract-to-hire role offers hybrid work, standard 9 to 5 hours, and close collaboration with the CFO. Suitable for candidates with 2–5 years of AP, invoicing, and expense experience.