Hybrid Accounts Payable Specialist: High-Volume Invoicing

Addus HomeCare; Lisle (IL); Hybrid; USD 32,000 - 36,000; Full time

Job summary

Addus HomeCare in Lisle, IL is seeking an Accounts Payable Specialist to manage high-volume invoicing, payments, and vendor maintenance, ensuring accurate financial reporting and strong internal controls. You will collaborate with vendors and internal teams to resolve discrepancies and maintain compliance.

This hybrid role requires attention to detail, strong organizational skills, and the ability to drive process improvements while supporting the accounting function and ensuring timely payables.

Qualifications

• High school diploma required; college-level accounting coursework preferred.
• 3+ years of high-volume Accounts Payable experience preferred.
• Proficient in MS Office (Excel, Word); Oracle AP experience preferred.
• Strong understanding of core accounting principles and full-cycle AP workflows.
• Well-versed in SOX regulations and internal controls.
• Fast, accurate data entry skills with the ability to handle sensitive, confidential data.
• Strong organizational and multi-tasking skills with the ability to meet fast-paced deadlines.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent written/verbal communication skills and a team-oriented mindset

Responsibilities

• Invoice & Payment Processing: Review, verify, and process high-volume vendor invoices for accuracy and appropriate approvals.
• Payment Execution: Process weekly check runs and ACH payments, ensuring vendors and employees are paid accurately and timely.
• GL Coding: Assign accurate general ledger (GL) account coding to all transactions.
• Aging Management: Monitor aging reports to ensure invoices are paid according to vendor and company terms.
• Vendor Onboarding: Screen new vendors by collecting Form W-9 and executing required IRS TIN, OIG, and SAM validations.
• Dispute Resolution: Address vendor payment inquiries and perform comprehensive vendor statement reconciliations.
• Tax Compliance: Understand and Support annual 1099 preparation and reporting requirements.
• Regulatory Compliance: Adhere strictly to all Medicare, Medicaid, and HIPAA regulations.
• Internal Controls: Ensure total compliance with internal controls, audit requirements, and corporate policies.
• Process Optimization: Identify opportunities to streamline AP processes, increase efficiency, and participate in continuous quality improvement initiatives.
• Stakeholder Support: Provide exceptional customer service and support to internal departments and external business partners.
• Special Projects: Complete accounting and vendor-related projects as assigned by management.

Skills

Attention to detail

Strong organizational skills

Multi-tasking

Written/verbal communication

Education

High school diploma

Accounting coursework preferred

Tools

MS Excel

MS Word

Oracle AP

Job description

Addus HomeCare in Lisle, IL is seeking an Accounts Payable Specialist to manage high-volume invoicing, payments, and vendor maintenance, ensuring accurate financial reporting and strong internal controls. You will collaborate with vendors and internal teams to resolve discrepancies and maintain compliance.

This hybrid role requires attention to detail, strong organizational skills, and the ability to drive process improvements while supporting the accounting function and ensuring timely payables.