Hybrid Accounts Payable Specialist

Dmsamerica; Chesapeake (VA); Hybride; USD 30 000 - 36 000; Plein temps

Résumé du poste

Dmsamerica seeks an AP Specialist in Chesapeake, VA, to handle accurate and timely processing of invoices and payments, maintain records, and support month-end close. This role requires strong attention to detail, vendor communication, and ERP proficiency in a hybrid work setting.

The position emphasizes accuracy, regulatory compliance, and process improvements across accounts payable, including multi-currency transactions and 1099 support. Hybrid work and onsite presence are expected.

Qualifications

• High school diploma, GED, or equivalent required.
• Associate degree in accounting, finance, business administration, or a related field preferred.
• Minimum two years progressive accounts payable or related accounting experience required.
• Experience processing a high volume of invoices and payments preferred.
• Experience with freight invoices preferred.
• Experience with multi-currency and intercompany transactions preferred.
• Experience with Deltek Costpoint or a comparable ERP system preferred.
• Proficiency in Microsoft Excel and other Microsoft 365 applications required.
• Strong interpersonal, written communication, and customer-service skills.

Responsabilités

• Process accounts payable invoices, including purchase order and non-purchase order invoices, accurately and in a timely manner.
• Coordinate invoice routing and approvals and follow up on outstanding approvals as necessary.
• Prepare and process cash disbursements in accordance with company policies and established approval requirements.
• Maintain vendor records, including vendor setup and required supporting documentation.
• Maintain W-9 documentation and support preparation and issuance of annual 1099 forms.
• Complete vendor credit applications and coordinate required approvals.
• Reconcile accounts payable transactions and research and resolve invoice, purchase order, receiving, and payment discrepancies.
• Respond to vendor inquiries and work with internal departments to resolve outstanding payment issues.
• Monitor accounts payable aging and assist with payment prioritization and cash flow planning.
• Process and reconcile freight, intercompany, and multi-currency invoices, as applicable.
• Prepare supporting documentation for sales and use tax reporting and maintain familiarity with requirements in jurisdictions in which the company operates.
• Maintain complete, accurate, and organized accounts payable records and supporting documentation.
• Support month-end and year-end closing activities, including reconciliations, reports, accrual support, and audit documentation.
• Assist internal and external auditors by providing requested accounts payable records and supporting documentation.
• Ensure accounts payable activities are performed in accordance with company policies, established internal controls, accounting requirements, and applicable regulatory requirements.
• Support implementation and ongoing administration of ACH and other electronic payment capabilities.
• Identify and support opportunities to streamline accounts payable processes, strengthen controls, reduce manual activity, and improve departmental efficiency.

Connaissances

Accounts payable

Attention to detail

Reconciliation

Organizational skills

Communication

Vendor relations

Internal controls

ERP systems

Excel proficiency

Formation

High school diploma

Associate degree in accounting/finance

Outils

Deltek Costpoint

Microsoft Excel

Microsoft Word

Microsoft Outlook

Description du poste

Dmsamerica seeks an AP Specialist in Chesapeake, VA, to handle accurate and timely processing of invoices and payments, maintain records, and support month-end close. This role requires strong attention to detail, vendor communication, and ERP proficiency in a hybrid work setting.

The position emphasizes accuracy, regulatory compliance, and process improvements across accounts payable, including multi-currency transactions and 1099 support. Hybrid work and onsite presence are expected.