Hybrid Accounts Payable Coordinator: Invoicing & Compliance

Ultipro; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

Pet insurance

401k + match

Paid time off

Volunteer time off

Paid holidays

Tuition reimbursement

Employee discounts

Onsite gym

Hybrid work

Job summary

Waterton is seeking an Accounts Payable Coordinator to manage high-volume vendor invoices in a multi-entity environment, ensuring timely payments, accuracy, and compliance with internal controls across property-level and corporate payables.

You will work in a hybrid Chicago office, supporting month-end close, AP reconciliations, vendor onboarding (W-9/1099), and process improvements while delivering professional vendor service.

Qualifications

• Associate degree in accounting or business-related field preferred.
• Minimum of 3 years of automated accounts payable experience strongly preferred.
• Working knowledge of accounts payable best practices, internal controls, and segregation of duties.
• Proficiency with AP automation/workflow tools and ERP/accounting systems (e.g., RealPage/Yardi) and Excel skills (lookups, pivots, reporting).
• Understanding of vendor onboarding requirements, including W-9 collection, 1099 indicators.
• Strong customer service mindset; ability to communicate clearly with vendors and internal stakeholders and manage sensitive/confidential information appropriately.
• Ability to prioritize and manage multiple deadlines in a high-volume environment, including month-end close and payment cycles.

Responsibilities

• Process high-volume invoices end-to-end in accordance with policy and payment terms.
• Validate invoice accuracy and resolve discrepancies with vendors and internal partners.
• Maintain timely follow-up on missing approvals and exceptions; document resolution steps for audits.
• Support weekly payment processing and confirm holds/releases.
• Perform vendor statement reconciliations and address open items.
• Complete and maintain vendor setup/maintenance (W-9/1099 indicators).
• Monitor vendor status in RealPage/Yardi and resolve open issues.
• Generate and review AP aging and exception reports; coordinate with teams for resolution.
• Assist with month-end close activities and audit documentation.
• Participate in process improvement initiatives and special projects.

Skills

AP automation

RealPage/Yardi

Excel proficiency

Vendor onboarding

Customer service

Attention to detail

Prioritization

Education

Associate degree in accounting

Tools

RealPage/Yardi

Job description

Waterton is seeking an Accounts Payable Coordinator to manage high-volume vendor invoices in a multi-entity environment, ensuring timely payments, accuracy, and compliance with internal controls across property-level and corporate payables.

You will work in a hybrid Chicago office, supporting month-end close, AP reconciliations, vendor onboarding (W-9/1099), and process improvements while delivering professional vendor service.