Accounts Payable Coordinator

Ultipro; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

Pet insurance

401k + match

Paid time off

Volunteer time off

Paid holidays

Tuition reimbursement

Employee discounts

Onsite gym

Hybrid work

Job summary

Waterton is seeking an Accounts Payable Coordinator to manage high-volume vendor invoices in a multi-entity environment, ensuring timely payments, accuracy, and compliance with internal controls across property-level and corporate payables.

You will work in a hybrid Chicago office, supporting month-end close, AP reconciliations, vendor onboarding (W-9/1099), and process improvements while delivering professional vendor service.

Qualifications

• Associate degree in accounting or business-related field preferred.
• Minimum of 3 years of automated accounts payable experience strongly preferred.
• Working knowledge of accounts payable best practices, internal controls, and segregation of duties.
• Proficiency with AP automation/workflow tools and ERP/accounting systems (e.g., RealPage/Yardi) and Excel skills (lookups, pivots, reporting).
• Understanding of vendor onboarding requirements, including W-9 collection, 1099 indicators.
• Strong customer service mindset; ability to communicate clearly with vendors and internal stakeholders and manage sensitive/confidential information appropriately.
• Ability to prioritize and manage multiple deadlines in a high-volume environment, including month-end close and payment cycles.

Responsibilities

• Process high-volume invoices end-to-end in accordance with policy and payment terms.
• Validate invoice accuracy and resolve discrepancies with vendors and internal partners.
• Maintain timely follow-up on missing approvals and exceptions; document resolution steps for audits.
• Support weekly payment processing and confirm holds/releases.
• Perform vendor statement reconciliations and address open items.
• Complete and maintain vendor setup/maintenance (W-9/1099 indicators).
• Monitor vendor status in RealPage/Yardi and resolve open issues.
• Generate and review AP aging and exception reports; coordinate with teams for resolution.
• Assist with month-end close activities and audit documentation.
• Participate in process improvement initiatives and special projects.

Skills

AP automation

RealPage/Yardi

Excel proficiency

Vendor onboarding

Customer service

Attention to detail

Prioritization

Education

Associate degree in accounting

Tools

RealPage/Yardi

Job description

Waterton Corporate Office
222 S Riverside Plz
Chicago, IL 60606, USA

Description

About Waterton

Waterton has grown from very humble beginnings with one phone and two desks to the successful, nationally recognized real estate investment and management firm it is today. As Waterton has evolved and grown, one thing has remained constant - the drive to achieve results by exceeding expectations. For 30 years Waterton remains passionate about delivering an incredible Resident Experience, which we believe is made possible by offering an extraordinary experience for our talented associates. We value performance that delivers experiences that exceed expectations, coupled with an unwavering commitment to Investor, Guest, and Resident service excellence. Overall, we are a collection of people who strive daily to “find the good and leave it better”.

Job Summary

The Accounts Payable Coordinator is responsible for performing accounting and clerical tasks related to the accurate and efficient processing of accounts payable transactions in a multi-entity environment. This role supports timely vendor payments, maintains accurate records, and ensures compliance with company policy and internal controls across property-level and corporate payables.

How you will contribute to our team:

• Process high-volume invoices end-to-end (receipt, review, coding verification, approvals, entry, and posting) in accordance with policy, delegation of authority, and payment terms.
• Validate invoice accuracy (vendor, remit-to, property/entity, amounts, tax, PO/contract requirements, supporting documentation) and resolve discrepancies with vendors and internal partners.
• Maintain timely follow-up on missing approvals, rejected invoices, and exception queues; document resolution steps to support audit readiness.
• Support weekly payment processing by preparing payment runs, verifying payment details, and confirming holds/releases per established controls.
• Perform vendor statement reconciliations and research open items (credits, short pays, duplicate invoices, unapplied payments); coordinate corrective actions and reissues/voids as needed.
• Complete and maintain vendor setup/maintenance (W-9/1099 indicators, contact/remit updates and ensure required documentation is collected, reviewed, and retained.
• Monitor vendor status in RealPage/Yardi and resolve open issues; respond to vendor inquiries professionally and within expected turnaround times.
• Generate and review accounts payable aging and exception reports; identify items requiring follow-up and partner with on-site and corporate teams for resolution.
• Assist with month-end close activities, AP reconciliation support, and documentation requests.
• Prepare and provide supporting documentation for internal/external audits and compliance reviews.
• Participate in process improvement initiatives (standard work, automation adoption, and training documentation) and complete special projects as assigned.

Knowledge, Skills, and Abilities

• Associate degree in accounting or business-related field preferred
• Minimum of 3 years of automated accounts payable experience strongly preferred
• Working knowledge of accounts payable best practices, internal controls, and segregation of duties.
• Ability to accurately interpret invoices, contracts, and vendor statements; strong attention to detail and data accuracy.
• Proficiency with AP automation/workflow tools and ERP/accounting systems (e.g., RealPage/Yardi) and Excel skills (lookups, pivots, reporting).
• Understanding of vendor onboarding requirements, including W-9 collection, 1099 indicators.
• Strong customer service mindset; ability to communicate clearly with vendors and internal stakeholders and manage sensitive/confidential information appropriately.
• Ability to prioritize and manage multiple deadlines in a high-volume environment, including month-end close and payment cycles.

How we will recognize and reward you:

At Waterton, we recognize that compensation and benefits are important not only to our associates but to their families as well. We offer a wide variety of rewards to meet everyone’s needs including:

• Competitive compensation and incentive program participation
• Full suite of benefits, including Medical, Dental, Life, Disability, and even pet insurance.
• 401k + match
• Generous paid time off, volunteer time off, and paid holidays
• A commitment to life-long learning through learning plans that include internal and external training, as well as consideration for tuition reimbursement.
• Employee discounts and wellness initiatives, like an onsite gym.
• Hybrid work environment (based on business or position needs)

The typical base salary hiring range for this role is $55,000.00-$65,000.00 per year, plus bonus program participation.

The pay range is base pay only and does not include any additional compensation or bonuses that this position may be eligible for. The pay range is approximate, and the actual pay may vary depending on related work experience, certifications, education, and other job related factors.

Waterton welcomes all.

Waterton is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.