Accounts Payable Coordinator – Hybrid, Detail-Focused

ARMADA; Wexford (Allegheny County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

ARMADA is seeking an Accounts Payable Coordinator to manage high-volume vendor invoices, ensure accurate and timely payments, and maintain strong vendor and internal stakeholder relationships. The role emphasizes accuracy, reliability, and proactive problem solving in a fast-paced environment.

The ideal candidate has hands-on AP experience, attention to detail, and comfort working in a hybrid schedule with cross-functional collaboration across departments and ongoing process improvement

Qualifications

• Minimum of 3 years experience in accounts payable or related financial role (or 5 years business/office experience)
• Hybrid work schedule is required
• Attention to detail and strong organizational skills

Responsibilities

• Process and verify PO and Non-PO invoices for payment, ensuring accuracy and policy compliance
• Manage the approval workflow for invoices and ensure timely payment processing
• Collaborate with departments to resolve invoice discrepancies and ensure timely payments
• Maintain records of Vendor Chargebacks and respond to vendor inquiries
• Oversee group inbox and assist with payment processing and month-end closing
• Assist in preparation of financial reports and audits as needed
• Support KPI implementation and other metrics to measure performance
• Maintain SOPs and perform account analysis and reconciliations
• Ensure compliance with finance policies and internal controls
• Perform ad hoc duties as required by the finance team

Skills

Accounts payable

Vendor management

Reconciliation

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting/Finance or related field

Job description

ARMADA is seeking an Accounts Payable Coordinator to manage high-volume vendor invoices, ensure accurate and timely payments, and maintain strong vendor and internal stakeholder relationships. The role emphasizes accuracy, reliability, and proactive problem solving in a fast-paced environment.

The ideal candidate has hands-on AP experience, attention to detail, and comfort working in a hybrid schedule with cross-functional collaboration across departments and ongoing process improvement