HVAC Service Admin Pro | Scheduling & Reports

McCloskey Mechanical; North Carolina; On-site; USD 22,000 - 28,000; Full time

Job summary

McCloskeyMechanical Contractors, Inc. is seeking an Administrative Assistant for the HVAC Service Department in the United States. The role involves multi-tasking, supporting the Service Manager with data, Excel reports, and daily scheduling tasks.

You will work with Contractors, Project Managers, and Government Liaisons to ensure timely service delivery, write and proofread documents, and maintain workflow with a calm, proactive approach in a fast-paced setting.

Qualifications

• Experience with permits scheduling inspections is a plus.
• Government contracting fulfillment and bidding experience is a plus.
• Strong professional and interpersonal relationship skills.

Responsibilities

• Support the Service Manager with data compilation, reporting, and statistics.
• Maintain scheduling and dispatching of service technicians.
• Create work orders and use company software for dispatching and invoicing.
• Communicate with contractors, project managers, and government liaisons.
• Provide excellent customer service and resolve issues calmly and efficiently.
• Meet deadlines in a fast-paced environment while maintaining accuracy.

Skills

Multi-tasking

Detail-oriented

Data reporting

Team player

Problem solving

Customer service

Communication

Tools

Excel

Microsoft Office

Job description

McCloskeyMechanical Contractors, Inc. is seeking an Administrative Assistant for the HVAC Service Department in the United States. The role involves multi-tasking, supporting the Service Manager with data, Excel reports, and daily scheduling tasks.

You will work with Contractors, Project Managers, and Government Liaisons to ensure timely service delivery, write and proofread documents, and maintain workflow with a calm, proactive approach in a fast-paced setting.