Administrative Assistant

McCloskey Mechanical; Orlando (FL); On-site; USD 45,847,000 - 57,308,000; Full time

Job summary

McCloskey Mechanical Contractors, Inc. is seeking an Administrative Assistant for the HVAC Service Department located in Orlando, FL. The role focuses on data compilation, reporting, and spreadsheet maintenance to support the Service Manager.

The candidate will manage scheduling, create work orders, dispatch technicians, and handle customer communications. Proficiency with Microsoft Office and foundational databases is required; experience with government permits and inspections is a plus.

Qualifications

• Must be able to multi-task with little direction and set priorities.
• Experience with data compilation, reporting and Excel spreadsheets.
• Proficient in Microsoft Office applications.
• Ability to maintain continuity and flow of scheduled work.
• Write, edit and proofread correspondence and documents.
• Team player who can work with Contractors and Project Managers.
• Strong customer service and problem solving abilities.

Responsibilities

• Support the Service Manager with data compilation and reporting.
• Create and manage Excel spreadsheets and statistics.
• Maintain daily workflow and scheduling of service tasks.
• Create work orders and utilize dispatching and invoicing software.
• Answer phones and communicate with customers and employees.
• Collaborate with Contractors, Project Managers and government liaisons.

Skills

Multi-tasking

Data compilation

Excel

Microsoft Office

Written communication

Teamwork

Problem solving

Communication with gov't liaisons

Prioritization

Education

Experience in similar admin role

Tools

Foundation database

Dispatching software

Invoice creation software

Microsoft Office

Job description

Orlando, United States | Posted on 04/15/2026

• Salary $16-$20 /hour (based on experience)
• City Orlando
• State/Province Florida
• Country United States

Job Description

McCloskey MechanicalContractors, Inc. is looking for an Administrative Assistant for the HVACService Department.

The following arerequirements and daily tasks that will be performed by the right candidate:

• Must be able to multi-task, withlittle direction, set priorities, and be detail-oriented andself-motivated.
  
• Support the Service Manager withdata compilation reporting, Excel spreadsheets and statisticalinformation.
  
• Have experience with MicrosoftOffice
  
• Maintain business continuity andflow of scheduled work.
  
• Write, edit, and proofreadcorrespondence and documents.
  
• Works as a team member onprojects, assignments, and tasks.
  
• Work with Contractors and ProjectManagers.
  
• Work with Government Liaisons.
  
• Have exceptional ability toproblem solve and make decisions independently and prioritize work flow.
  
• Remain calm and courteous whendealing with difficult situations involving customers and employees,solving issues, concerns and difficult situations.
  

Requirements

Requirements

• Applying forPermits and Scheduling Final Inspections; experience is a plus.
  
• GovernmentContract fulfillment and bidding process; experience is a plus.
  
• Demonstrateprofessional and interpersonal relationship skills.
  
• Report toNational Service Operations Coordinator.
  
• Scheduling andDispatching of Service Technicians using the Foundation data base.
  
• Answering phonecalls.
  
• Creating workorders, and working with Company Software for dispatching, creatinginvoices, etc.
  
• Demonstratestrong customer service problem solving skills and decision-making.
  
• Demonstrateskills showing initiative, personal responsibility, and accountability.
  
• Strong workingknowledge of managing two-way communications.
  
• Ability tohandle multiple tasks simultaneously and maintain composure under pressurein a fast-paced environment while meeting deadlines.
  
• Demonstratespeed and accuracy in the completion of tasks.
  
• Maintain a"can do" attitude.
  
• A team playerwho contributes and works with others to accomplish results.