HVAC Service Admin & Dispatch Support (Temp)

EMCOR Group; San Leandro (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Job summary

EMCOR Group is seeking an Administrative Assistant to support the service department with general tasks including filing, phone coverage, logging service requests, and coordinating with dispatch and warehouse teams. The role involves processing receipts, maintaining filing systems, and assisting with material orders for quotes.

Requirements include a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school degree or equivalent experience.
• Ability to file according to alphabetical or numerical order.
• Working knowledge of Office programs such as Word and Excel.
• Comfortable with utilizing office equipment such as photocopier, scanner etc.
• Strong oral and written communication skills.
• Excellent organization and interpersonal skills.
• Excellent customer service communications.
• Dependable with respect to confidentiality and policies.

Responsibilities

• Provide primary telephone coverage and back-up to ensure continuous phone coverage.
• Complete various tasks within COINs.
• Assist dispatchers by providing and processing PO/Pcard receipts for technicians.
• Assist with managing, organizing and maintaining filing systems and update records.
• Process and order material for approved quotes and inform dispatch of parts arrival.
• Coordinate with warehouse on incoming and outgoing shipping orders.
• Move n Cools: manage all move n cools and update log on SharePoint.

Skills

Administrative tasks

Office software

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

EMCOR Group is seeking an Administrative Assistant to support the service department with general tasks including filing, phone coverage, logging service requests, and coordinating with dispatch and warehouse teams. The role involves processing receipts, maintaining filing systems, and assisting with material orders for quotes.

Requirements include a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office.