HVAC Project Coordination Specialist

Mechanical Services of Central Florida, Inc.; Orlando (FL); On-site; USD 22,000 - 32,000; Full time

Job summary

Mechanical Services of Central Florida, Inc. is seeking a Project Assistant to serve as a hub between office staff, field personnel, and project leadership. The role focuses on taking time-consuming administrative tasks off senior staff, maintaining visibility, reminders, and records.

Project Managers retain final decisions on pricing, scope, and approvals. The position emphasizes organized documentation, safety compliance, and collaboration with Purchasing, Sales, and Field Operations to keep

Qualifications

• High school diploma or equivalent.
• Experience in project administration, operations coordination, or office support preferred.
• Exposure to construction, HVAC, building automation, or controls preferred.
• PM coursework or related administrative training preferred.
• Valid driver’s license and acceptable driving record if material delivery is included.

Responsibilities

• Support project administration and maintain organized project folders.
• Track milestones, recurring requirements, open actions, and missing documentation.
• Prepare preliminary project turnover sheets by transferring information from source documents into the standard form.
• Assist with project closeout packages, final records, performance information, and lessons learned.
• Create and maintain CRM opportunities and route service leads to the appropriate local sales resource.
• Serve as a communication link between Project Managers, Controls Managers, Sales, Purchasing, and Field Operations.

Skills

Organizational skills

Attention to detail

Communication skills

Cross-functional coordination

MS 365 proficiency

Education

High school diploma or equivalent

Project-management coursework

Tools

CRM systems

SharePoint

Bluebeam

Adobe Acrobat

Job description

Mechanical Services of Central Florida, Inc. is seeking a Project Assistant to serve as a hub between office staff, field personnel, and project leadership. The role focuses on taking time-consuming administrative tasks off senior staff, maintaining visibility, reminders, and records.

Project Managers retain final decisions on pricing, scope, and approvals. The position emphasizes organized documentation, safety compliance, and collaboration with Purchasing, Sales, and Field Operations to keep