HVAC & Mechanical Projects Coordinator - Admin & Scheduling

NHS Mechanical; Woodbine (TN); On-site; USD 36,000 - 60,000; Full time

Job summary

NHS Mechanical is seeking an Assistant Projects Coordinator to support HVAC, plumbing, piping, and mechanical installation projects. You will assist with project setup, maintain files, coordinate schedules, and support procurement, cost tracking, and field documentation.

In this role, you will liaise between the office and field teams, manage meetings and reporting, ensure safety and compliance, and help keep projects on time and within budget.

Qualifications

• High school diploma or GED is required.
• 1-3 years of administrative, construction, project coordination, or related experience preferred.
• Experience in mechanical contracting, construction, HVAC, plumbing, or industrial services is a plus.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to work effectively with both office and field personnel.

Responsibilities

• Project Administration: assist with project setup and maintenance, create and maintain project files and documentation, support contract docs, RFIs, submittals, change orders and closeout docs, track milestones and deadlines, prepare meeting agendas and minutes.

Skills

Organization

Time management

Communication

Multitasking

Detail-oriented

Team collaboration

Confidentiality

Problem-solving

Education

High school diploma or GED

Tools

Microsoft Office Suite

Construction ERP software

Job description

NHS Mechanical is seeking an Assistant Projects Coordinator to support HVAC, plumbing, piping, and mechanical installation projects. You will assist with project setup, maintain files, coordinate schedules, and support procurement, cost tracking, and field documentation.

In this role, you will liaise between the office and field teams, manage meetings and reporting, ensure safety and compliance, and help keep projects on time and within budget.