HVAC Building Automation Project Coordinator

EMCOR Services MSI - Mechanical Services; Orlando (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

MSI, a leading HVACR contractor, seeks a Project Assistant to act as the hub between office staff, field personnel, and project leadership within the Building Automation & Controls team.

You will help manage administrative workflows, track milestones, and support project documentation, billing, and CRM activities, while project managers retain final responsibility for pricing, scope, and approvals.

Qualifications

• High school diploma or equivalent.
• Experience in project administration, operations coordination, customer service, logistics, or office support is preferred.
• Exposure to construction, HVAC, building automation, controls, electrical, or low-voltage work is preferred.
• Project-management coursework or related administrative training is preferred.
• Valid driver’s license and acceptable driving record if material delivery is included in the assigned duties.

Responsibilities

• Serve as an organizational hub between Project Managers, Field Operations, Sales, and Purchasing.
• Maintain organized project folders and track milestones, actions, and documentation.
• Prepare turnover sheets and assist with project closeout packages and lessons learned.
• Support standardization of project records and administrative workflows across offices.
• Maintain calendar of billing due dates and remind managers of deadlines.
• Create service leads in CRM and preliminary CRM opportunities when directed.
• Escalate overdue, missing, or unclear items to leadership.
• Perform scheduling and forecasting support and generate status reports.

Skills

Organizational skills

Attention to detail

Communication skills

Excel

Word

Outlook

Teams

SharePoint

CRM knowledge

Bluebeam

Adobe Acrobat

CRM systems

Project documentation

Fast-paced

Education

High school diploma or equivalent

Project-management coursework or related training

Tools

CRM systems

SharePoint

Bluebeam

Adobe Acrobat

Microsoft 365

Job description

MSI, a leading HVACR contractor, seeks a Project Assistant to act as the hub between office staff, field personnel, and project leadership within the Building Automation & Controls team.

You will help manage administrative workflows, track milestones, and support project documentation, billing, and CRM activities, while project managers retain final responsibility for pricing, scope, and approvals.