HVAC Customer Care Specialist | Scheduling & Support

Clean Climate HVAC Inc.; Broad Brook (CT); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Matching 401k

Paid time off

Training and growth opportunities

Team-oriented environment

Job summary

Clean Climate HVAC Inc. is seeking a friendly, organized Customer Service Representative to be the first point of contact for our residential and commercial clients. You will handle inbound calls, schedule service, and assist with inquiries, ensuring a smooth customer experience from start to finish.

The ideal candidate thrives in a fast-paced environment, demonstrates empathy, and works well with technicians and management to guarantee timely service delivery.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1–3 years in customer service, preferably in HVAC, plumbing, or home services.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency with CRM/scheduling software (e.g., ServiceTitan, Housecall Pro, or similar).
• Positive attitude and strong problem-solving skills.
• Ability to remain calm and professional under pressure.

Responsibilities

• Answer incoming calls and chats promptly and courteously.
• Schedule and coordinate HVAC service appointments and technician dispatches.
• Provide accurate information about products, services, pricing, and company policies.
• Follow up with customers to confirm appointments and ensure satisfaction after service.
• Manage customer accounts and update records in the CRM system (Service Titan).
• Handle billing inquiries and process payments when needed.
• Work closely with technicians and management to ensure timely service delivery.
• Resolve customer issues efficiently and elevate complex concerns when appropriate.

Skills

Verbal communication

Written communication

Organizational skills

Problem solving

Calm under pressure

Education

High School Diploma

Associate degree preferred

Tools

ServiceTitan

Housecall Pro

Job description

Clean Climate HVAC Inc. is seeking a friendly, organized Customer Service Representative to be the first point of contact for our residential and commercial clients. You will handle inbound calls, schedule service, and assist with inquiries, ensuring a smooth customer experience from start to finish.

The ideal candidate thrives in a fast-paced environment, demonstrates empathy, and works well with technicians and management to guarantee timely service delivery.