AP/AR Specialist

Ssh-Real-Estate-5; Coatesville (Chester County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision insurance

401(k) with company match

Paid Time Off (PTO)

Paid holidays

Company-sponsored life insurance

Supportive, team-oriented work envirom

Job summary

Ssh-Real-Estate-5 is seeking a detail-oriented Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC team. This role offers exposure to end-to-end accounting processes in a fast-paced, team-oriented environment and provides a path to advance within the company.

The ideal candidate has 1–2 years of accounting or related experience, strong Excel skills, and a commitment to accuracy and customer service while supporting vendors and customers across multiple projects.

Qualifications

• Associate’s degree in accounting, finance, business, or related field preferred.
• 1–2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude are encouraged to apply).
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, service, or facilities management industries.

Responsibilities

• Oversee the flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.
• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.
• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the HVAC department as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Time management

Education

Associate degree in accounting, finance, business, or related field

Tools

Excel

Outlook

Word

Sage

Service Titan

Job description

Description

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service.

Key Responsibilities

Accounts Payable

• Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.

HVAC Accounting Support

• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the HVAC department as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.

Requirements

• Associate’s degree in accounting, finance, business, or related field preferred.
• 1-2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude are encouraged to apply).
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, service, or facilities management industries.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays
• Company-sponsored life insurance
• Supportive, team-oriented work environment