HVAC Accounts Receivable Specialist

Ambient; New York (NY); On-site; USD 52,000 - 59,000; Full time

Job summary

Ambient Enterprises in New York seeks an Accounts Receivable Specialist to join our finance team. You will manage invoicing, apply payments, and monitor aging to ensure timely cash flow.

The role requires 5+ years of accounting experience, GAAP knowledge, and proficiency with Microsoft Office and ERP systems. A Bachelor's in Accounting is preferred; strong communication and integrity are essential.

Qualifications

• 5+ years of accounting experience
• 5+ years in the HVAC service environment preferred
• Bachelor’s degree in Accounting, Finance or related field
• Proficient with MS Office (Excel, Outlook, Word)
• GAAP knowledge and accounting fundamentals

Responsibilities

• Invoice Management: Prepare and send invoices to clients promptly, ensuring accuracy and contractual terms.
• Cash Application: Apply customer payments accurately and timely.
• Payment Collection: Monitor and follow up on outstanding accounts receivable.
• Account Reconciliation: Reconcile AR ledger and postings.
• Dispute Resolution: Investigate and resolve billing discrepancies.
• Reporting: Prepare regular AR reports for management.
• Client Communication: Maintain relationships with clients regarding their accounts.
• Compliance: Ensure adherence to company policies and regulations; update procedures as needed.
• State Sales Tax: Ensure correct sales tax on invoices.
• Auditing: Assist with internal/external audits with necessary documentation.
• Other duties as assigned.

Skills

Detail-oriented

Communication skills

Confidentiality

Organized team player

Education

Bachelor’s Degree in Accounting, Finance or related field

Tools

Microsoft Dynamics 365 Business Central

Job description

Ambient Enterprises in New York seeks an Accounts Receivable Specialist to join our finance team. You will manage invoicing, apply payments, and monitor aging to ensure timely cash flow.

The role requires 5+ years of accounting experience, GAAP knowledge, and proficiency with Microsoft Office and ERP systems. A Bachelor's in Accounting is preferred; strong communication and integrity are essential.