Accounts Receivable Specialist — Growth & Benefits

Haddad Plumbing & Heating Inc.; Newark (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off (PTO)

Paid Holidays

Paid Vacation

Opportunities for Career Growth andAdv

Job summary

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team. The Accounts Receivable Clerk is responsible for maintaining customer accounts, processing payments, monitoring outstanding balances, and supporting collection activities.

Responsibilities include inputting service tickets in Sage, reviewing AR balances, and preparing requisitions for approval. The role requires strong accounting knowledge, organizational skills, and attention to detail in a

Qualifications

• Strong understanding of basic accounting principles.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to work independently and collaboratively.
• High attention to detail and ability to quickly learn new processes and systems.
• Proficiency with Microsoft Office Suite.
• Reliable, punctual, and professional.

Responsibilities

• Input service tickets into Sage and maintain accurate records.
• Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships.
• Prepare monthly requisitions for Project Manager review and Finance Manager approval.
• Maintain change order logs and track subcontractor and supplier documentation, including lien waivers.
• Maintain customer accounts, invoicing records, and payment activity.
• Monitor outstanding balances and escalate delinquent accounts to management as necessary.
• Record and apply customer payments accurately and within established timeframes.
• Maintain credit card payment records and customer authorization documentation.
• Investigate and resolve payment discrepancies and account issues.
• Prepare weekly and monthly aging reports and assist with account reconciliations.
• Meet regularly with the Finance Manager and Controller to review account status and collection efforts.
• Maintain accurate records of customer communications, invoices, and payments.
• Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned.

Skills

Accounts Receivable

Attention to detail

Communication

Multitasking

Independent & collaborative work

Education

Associate’s degree in accounting

One year AR or Accounting experience

Tools

Sage 100 Contractor

Microsoft Office Suite

Job description

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team. The Accounts Receivable Clerk is responsible for maintaining customer accounts, processing payments, monitoring outstanding balances, and supporting collection activities.

Responsibilities include inputting service tickets in Sage, reviewing AR balances, and preparing requisitions for approval. The role requires strong accounting knowledge, organizational skills, and attention to detail in a