Human Resources-Payroll Coordinator

Pikes Peak Post Acute; Post (OR); On-site; USD 62,000 - 83,000; Full time

Benefits offered by this job

Health, Dental & Vision Benefits

PTO & Paid Holidays

Job summary

Napa Post Acute in Napa, CA is seeking a Human Resources / Payroll Coordinator to support staffing, onboarding, payroll, and compliance in a fast-paced healthcare setting. You will work with the Administrator, DON, managers, and corporate HR to keep the facility staffed and compliant while fostering a positive workplace.

Ideal candidates are organized and detail-oriented, with 2+ years in administrative roles, proficiency in Microsoft Office and payroll processes, and strong communication

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of administrative experience.
• Experience in staffing, payroll, HR, recruiting, or employee onboarding.
• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Proficiency with Microsoft Office and computer systems.
• Ability to maintain strict confidentiality.
• Preferred: HR experience in healthcare/post-acute setting.
• College coursework in HR/Business is a plus.
• Knowledge of California employment laws and payroll practices.

Responsibilities

• Coordinate recruitment activities and job postings.
• Screen candidates and schedule interviews.
• Assist with hiring, onboarding, and employee orientation.
• Maintain employee personnel files and HR records.
• Process employment status changes, transfers, promotions, and terminations.
• Assist employees with benefit enrollment and HR-related questions.
• Partner with leadership and corporate HR on employee relations matters.

Skills

Staffing

Payroll

HR

Recruiting

Onboarding

Education

High School Diploma or equivalent

Tools

Microsoft Office

HRIS / payroll software

Job description

Human Resources / Payroll Coordinator

Napa Post Acute | Napa, CA

$30.00 - $40.00 per hour | Full-Time

Join the Napa Post Acute Team!

Napa Post Acute is seeking an organized, detail-oriented, and people-focused Human Resources / Payroll Coordinator to support our growing skilled nursing team. This is an excellent opportunity for an HR professional who enjoys a fast-paced healthcare environment and has experience with staffing, onboarding, employee relations, payroll processing, and compliance. Working closely with the Administrator, DON, department managers, and corporate HR team, you will play a key role in ensuring our facility remains fully staffed, compliant, and supportive of our employees.

Why Join Napa Post Acute?

Competitive Pay: $30-$40/hour

Supportive Leadership Team

Career Growth Opportunities

Health, Dental & Vision Benefits

PTO & Paid Holidays

Meaningful Work Supporting Healthcare Professionals and Residents

Position Summary

The Human Resources / Payroll Coordinator assists in the administration of facility HR operations, staffing, onboarding, employee records, compliance programs, and payroll processing. This role serves as a key resource for employees while helping maintain a positive workplace culture and ensuring compliance with federal, state, and company regulations.

Key Responsibilities

Human Resources & Staffing

• Coordinate recruitment activities and job postings
• Screen candidates and schedule interviews
• Assist with hiring, onboarding, and employee orientation
• Maintain employee personnel files and HR records
• Process employment status changes, transfers, promotions, and terminations
• Assist employees with benefit enrollment and HR-related questions
• Partner with leadership and corporate HR on employee relations matters
• Support workers' compensation and leave administration processes
• Ensure compliance with labor laws, company policies, and regulatory requirements
• Conduct regular audits to maintain HR compliance standards

Training & Compliance

• Coordinate new hire orientation programs
• Track employee training, certifications, and in-service attendance
• Schedule required in-services and compliance education
• Assist with facility survey preparation and regulatory readiness
• Coordinate employee health screenings and required testing
• Document and coordinate fire and disaster drills

Payroll Administration

• Process payroll accurately and on schedule
• Review and maintain employee payroll records
• Monitor PTO, sick leave, and vacation accruals
• Process payroll adjustments, garnishments, and deductions
• Prepare manual and final paychecks as required
• Complete employment verifications
• Reconcile payroll reports and resolve discrepancies
• Maintain confidentiality of payroll information
• Prepare payroll and labor allocation reports

General Administrative Duties

• Generate reports and maintain data accuracy
• Respond to employee inquiries professionally and promptly
• Support facility leadership with administrative projects
• Promote a positive and collaborative work culture
• Perform other duties as assigned

Qualifications

Required

• High School Diploma or equivalent
• Minimum 2 years of administrative experience
• Experience in staffing, payroll, HR, recruiting, or employee onboarding
• Strong organizational and time-management skills
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office and computer systems
• Ability to maintain strict confidentiality

Preferred

• Human Resources experience in a healthcare, skilled nursing, or post-acute setting
• College coursework in Human Resources, Business Administration, or related field
• Knowledge of California employment laws and payroll practices

Ideal Candidate

You Are

• Highly organized and detail-oriented
• Comfortable managing multiple priorities
• Skilled in employee relations and customer service
• Experienced with payroll and HR processes
• A self-starter who thrives in a team environment
• Passionate about supporting healthcare staff and residents

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.