Human Resources-Payroll Coordinator

Napa-Post-Acute; Napa (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health, Dental & Vision Benefits

PTO & Paid Holidays

Competitive Pay: $30-$40/hour

Job summary

Napa Post Acute is seeking a detail-oriented Human Resources / Payroll Coordinator in Napa, CA to support staffing, onboarding, employee records, payroll processing, and compliance. This role collaborates with facility leadership and corporate HR to keep the team fully staffed and compliant while maintaining a positive workplace culture.

The position offers competitive hourly pay, benefits, PTO and holidays, and opportunities for career growth within a fast-paced healthcare environment.

Qualifications

• High School Diploma or equivalent.
• Minimum 2 years of administrative experience.
• Experience in staffing, payroll, HR, recruiting, or onboarding.
• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Proficiency with Microsoft Office and computer systems.
• Ability to maintain strict confidentiality.

Responsibilities

• Coordinate recruitment activities and job postings.
• Screen candidates and schedule interviews.
• Assist with hiring, onboarding, and employee orientation.
• Maintain employee personnel files and HR records.
• Process employment status changes, transfers, promotions, and terminations.
• Assist employees with benefit enrollment and HR-related questions.
• Partner with leadership and corporate HR on employee relations matters.
• Support workers' compensation and leave administration processes.
• Ensure compliance with labor laws, company policies, and regulatory requirements.
• Conduct regular audits to maintain HR compliance standards.
• Coordinate new hire orientation programs.
• Track employee training, certifications, and in-service attendance.
• Schedule required in-services and compliance education.
• Assist with facility survey preparation and regulatory readiness.
• Coordinate employee health screenings and required testing.

Skills

Staffing

Payroll

HR

Recruiting

Onboarding

Organizational skills

Communication

Customer service

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Human Resources / Payroll CoordinatorNapa Post Acute | Napa, CA$30.00 - $40.00 per hour | Full-TimeJoin the Napa Post Acute Team!Napa Post Acute is seeking an organized, detail-oriented, and people-focused Human Resources / Payroll Coordinator to support our growing skilled nursing team. This is an excellent opportunity for an HR professional who enjoys a fast-paced healthcare environment and has experience with staffing, onboarding, employee relations, payroll processing, and compliance.Working closely with the Administrator, DON, department managers, and corporate HR team, you will play a key role in ensuring our facility remains fully staffed, compliant, and supportive of our employees.Why Join Napa Post Acute?Competitive Pay: $30-$40/hourSupportive Leadership TeamCareer Growth OpportunitiesHealth, Dental & Vision BenefitsPTO & Paid HolidaysMeaningful Work Supporting Healthcare Professionals and ResidentsPosition SummaryThe Human Resources / Payroll Coordinator assists in the administration of facility HR operations, staffing, onboarding, employee records, compliance programs, and payroll processing. This role serves as a key resource for employees while helping maintain a positive workplace culture and ensuring compliance with federal, state, and company regulations.Key ResponsibilitiesHuman Resources & StaffingCoordinate recruitment activities and job postingsScreen candidates and schedule interviewsAssist with hiring, onboarding, and employee orientationMaintain employee personnel files and HR recordsProcess employment status changes, transfers, promotions, and terminationsAssist employees with benefit enrollment and HR-related questionsPartner with leadership and corporate HR on employee relations mattersSupport workers' compensation and leave administration processesEnsure compliance with labor laws, company policies, and regulatory requirementsConduct regular audits to maintain HR compliance standardsTraining & ComplianceCoordinate new hire orientation programsTrack employee training, certifications, and in-service attendanceSchedule required in-services and compliance educationAssist with facility survey preparation and regulatory readinessCoordinate employee health screenings and required testingDocument and coordinate fire and disaster drillsPayroll AdministrationProcess payroll accurately and on scheduleReview and maintain employee payroll recordsMonitor PTO, sick leave, and vacation accrualsProcess payroll adjustments, garnishments, and deductionsPrepare manual and final paychecks as requiredComplete employment verificationsReconcile payroll reports and resolve discrepanciesMaintain confidentiality of payroll informationPrepare payroll and labor allocation reportsGeneral Administrative DutiesGenerate reports and maintain data accuracyRespond to employee inquiries professionally and promptlySupport facility leadership with administrative projectsPromote a positive and collaborative work culturePerform other duties as assignedQualificationsRequiredHigh School Diploma or equivalentMinimum 2 years of administrative experienceExperience in staffing, payroll, HR, recruiting, or employee onboardingStrong organizational and time-management skillsExcellent communication and customer service abilitiesProficiency with Microsoft Office and computer systemsAbility to maintain strict confidentialityPreferredHuman Resources experience in a healthcare, skilled nursing, or post-acute settingCollege coursework in Human Resources, Business Administration, or related fieldKnowledge of California employment laws and payroll practicesIdeal CandidateYou are:Highly organized and detail-orientedComfortable managing multiple prioritiesSkilled in employee relations and customer serviceExperienced with payroll and HR processesA self-starter who thrives in a team environmentPassionate about supporting healthcare staff and residentsApply Today!If you're looking for a rewarding HR and Payroll role with a team dedicated to excellence in resident care, we'd love to hear from you.Napa Post Acute Human Resources / Payroll Coordinator $30.00 - $40.00 per hourApply now and become part of a team committed to supporting both employees and residents every day.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.