Human Resources Coordinator

DisruptAZ; Santa Monica (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

A global immigration firm seeks an HR Coordinator to join its Santa Monica office. This full-time role involves managing the recruitment process, performance management, and payroll support. Ideal candidates will possess a Bachelor's degree and 2-5 years of HR experience, especially in recruitment, along with excellent organizational and communication skills.

Qualifications

• 2-5 years of HR experience, especially in recruitment.
• Experience in law/business immigration preferred.
• Must demonstrate strong attention to detail and organizational skills.

Responsibilities

• Coordinate recruitment processes, including screening resumes and scheduling interviews.
• Assist with onboarding and offboarding documentation.
• Support payroll-related tasks alongside the accounting department.

Skills

Attention to Detail

Interpersonal Skills

Communication Skills

Organization

Time Management

Education

Bachelor's Degree

Job description

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With nine offices in four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 40 attorneys and 150 immigration professionals working out of offices in Boston, Denver, Los Angeles, New York, Oakland, San Francisco, Santa Monica, and Shanghai.

The HR Coordinator is a key member of the WR Immigration headquarters team and plays an important role in many areas related to different stages of the employee life cycle from hiring through offboarding. Responsibilities cover a range of subjects, including recruiting, performance management, and payroll support, among others. This employee reports directly to the Director of Human Resources. This is a full-time, exempt role requiring periodic in-office presence in our Santa Monica office. Candidates must be local to the Los Angeles area and able to work according to Pacific Time hours.

Responsibilities

• Coordinate recruitment process for a variety of positions, including attorneys, legal and administrative support staff, and headquarters personnel
  • Draft and post job descriptions across multiple platforms
  • Screen resumes, schedule initial interviews, and coordinate follow-up interviews
  • Spearhead communication with applicants
  • Prepare and send offer letters

Onboarding & Offboarding:

• Assists as necessary with the onboarding and offboarding processes ensuring that all their necessary documentation is completed.

Performance Management:

• Coordinate firm-wide year-end performance review process
• Monitor 90-day evaluations for new hires, including joining reviews if needed

Payroll Support:

• Perform a variety of payroll-related tasks alongside the accounting department, such as:
  • Adjusting employee pay rate following promotions/raises
  • Completing tax registrations for new jurisdictions with remote employees
  • Monitoring and troubleshooting tax notices as they are received
  • Overseeing delivery of W-2s to current and former employees
  • Monitoring benefits reports on a monthly basis for any new enrollments/changes to add to payroll

Other:

• Organizes and maintains associate records and files with their respective personal details, employment history, benefits information, and all other associate-related data within the HR database to maintain data integrity and ensure employment compliance.
• Performs various administrative tasks to support the HR department
• Assists in the preparation of HR reports and analytics to support decision-making and strategic planning. This may involve collecting and analyzing data related to recruitment, turnover, workforce demographics, total rewards, and other HR metrics.
• Assists with the maintenance of HR platforms and intranet.
• Supports associates and managers with routine, daily Human Resources questions, needs, and inquiries.
• Escalates sensitive matters to HR stakeholders while maintaining a high level of confidentiality.
• Periodically assign compliance-related training
• Additional responsibilities as assigned by the WR Management team

Requirements:

• Bachelor’s degree (required) with strong academic background
• 2-5 years of HR experience with a focus on recruiting required
• Experience in law and/or business immigration preferred
• Excellent attention to detail
• Strong interpersonal and communication skills
• Proven organization and time management capabilities
• Ability to successfully navigate multiple shifting priorities at any given time

WR Immigration is committed to creating, fostering, and preserving aninclusive environment. We support our team members from all nations and backgrounds to achieve theirgoals and build a life of their dreams. We recognize that our team members bring different talents, skills,and experiences and their contributions are valuable for our clients and our firm. We believe that it is ourresponsibility to create an inclusive and respectful workplace that inspires excellence and compassion.

All applicants must include a resume, and cover letter, to be considered for the position.