Human Resources Coordinator

A.O. Reed & Co.; San Diego (CA); Presencial; USD 56.000 - 64.000; Tempo integral

Benefícios oferecidos por esta vaga

401(k) match

Health, dental, vision and wellness

Life, disability and AD&D insurance

Vacation: 80–120 hrs/yr; increases

Travel reimbursement

Resumo da vaga

A.O. Reed & Co. in San Diego, CA is seeking an HR Coordinator to support onboarding, records maintenance, HRIS processing, and compliance tasks. You will handle I-9 and E-Verify and assist with policy enforcement while addressing employee inquiries.

The role requires 2+ years in HR coordination, strong communication, and a team-focused, detail-oriented approach in an onsite, 100% in-office environment.

Qualificações

• 2+ years of proven experience as an HR Coordinator or similar role.
• Familiarity with HRIS systems and proficiency in Microsoft Office Suite.
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills.
• Knowledge of state and federal labor laws and HR best practices.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• High level of organizational and problem-solving skills.
• Flexibility in a fast-paced environment.
• Positive, collaborative approach and teamwork.

Responsabilidades

• Coordinate new hire onboarding activities including pre-employment coordination and benefits enrollment.
• Maintain accurate employee records and ensure regulatory compliance.
• Process changes in the HRIS system including promotions, transfers, and terminations.
• Manage I-9 and E-Verify processes with audits and re-verifications.
• Facilitate background and security checks for access to project sites.
• Support HR projects such as employee engagement and performance management.
• Assist with HR policy implementation and enforcement.
• Handle employee inquiries and escalate to HR Manager when needed.
• Prepare HR reports and presentations for management.
• Ensure HR activities comply with labor laws and company policies.
• Maintain confidentiality of sensitive information.

Conhecimentos

HRIS proficiency

MS Office

attention to detail

communication

confidentiality

organization

teamwork

adaptability

Formação

Bachelor's degree in HR / Business

Ferramentas

HRIS

I-9

E-Verify

Microsoft Office Suite

Descrição da vaga

The Human Resources Coordinator role at A.O. Reed & Co. provides day-to-day HR administrative support and helps keep HR operations running smoothly across the employee lifecycle, from onboarding through ongoing recordkeeping and compliance.

Location and Schedule

San Diego, CA (onsite, 100% in-office).

Compensation

$27.00 - $31.00 per hour.

Role Summary

The HR Coordinator supports essential HR processes, including onboarding coordination, employee record maintenance, HRIS processing, and compliance tasks such as I-9 and E-Verify. The position also assists HR initiatives and policy enforcement while responding to employee inquiries and preparing management-facing reports as needed.

Key Responsibilities

• Coordinate new hire onboarding activities, including pre-employment coordination, paperwork preparation, orientation sessions, and assistance with benefits enrollment.
• Maintain accurate and current employee records, ensuring compliance with company policies and applicable regulations.
• Process employee changes in the HRIS system, including promotions, transfers, and terminations.
• Manage the I-9 and E-Verify process, including initial entry, audits, and re-verifications.
• Facilitate background and security checks for employees requiring access to secure project sites.
• Support HR projects and initiatives, including employee engagement programs and performance management processes.
• Assist with the implementation and enforcement of HR policies and procedures.
• Handle employee inquiries and escalates complex matters to the HR Manager when appropriate.
• Prepare HR-related reports and presentations for management as required.
• Ensure HR activities comply with labor laws, regulations, and company policies.
• Maintain confidentiality and handle sensitive employee information with discretion.

Required Qualifications

• 2+ years of proven experience as an HR Coordinator or in a similar role is preferred.
• Familiarity with HRIS systems and proficiency in the Microsoft Office Suite.
• Strong attention to detail and the ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills.
• Knowledge of state and federal labor laws and HR best practices.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• High level of organizational and problem-solving skills.
• Flexibility to adapt to a fast-paced, changing work environment.
• Positive, collaborative approach with a focus on teamwork.
• 100% in-office in San Diego, CA.

Education

Bachelor’s degree in Human Resources, Business Administration, or a related field.

Technology

• HRIS
• I-9
• E-Verify
• Microsoft Office Suite

Benefits

• 401(k) Plan with Company Match: Match contributions dollar-for-dollar up to 4% of eligible pay, with immediate vesting.
• Health and wellness coverage: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage.
• Insurance coverage: Eligible for employer-provided Long-Term Disability, Basic Life, and AD&D, with option to purchase additional coverage per plan terms.
• Vacation: 80 hrs/yr during your first 5 years, then 120 hrs/yr; unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+); accrues each pay period; unused accrued vacation time is paid out at separation per CA law.
• Business travel: Travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you require assistance or accommodations during the application or interview process, contact [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S. Visa sponsorship is not available for this position.