Human Resources Coordinator

Akralos Animal Nutrition LLC; Quincy (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Akralos Animal Nutrition LLC in Quincy, IL seeks a Human Resources Coordinator to provide administrative and operational HR support onsite. You will partner with the HR Business Partner, manage recruitment cycles, onboarding, and employee records, and ensure compliance with HR policies and legal requirements.

The role requires 2–4 years HR/administrative experience, an associate degree (bachelor's preferred), and proficiency with HRIS, ATS, and Microsoft Office.

Qualifications

• Associate’s degree in human resources or business administration (bachelor’s degree preferred) or equivalent experience.
• 2 to 4 years of HR, administrative, or office experience, ideally including HRIS, recruiting, and benefits support.
• Working knowledge of employment law and HR best practices.
• Experience with an HRIS or applicant tracking system is a significant plus.
• Proficiency in Microsoft Office products.

Responsibilities

• Partner with HRBP throughout recruitment cycle, including job requisitions, posting roles, scheduling interviews, candidate correspondence, background checks, offers, onboarding forms, and I-9 verification.
• Plan, lead, and support new hire onboarding and orientation activities.
• Maintain accurate employee records in the HRIS and personnel files.
• Support employment verifications and generate headcount, turnover, and open positions reports.
• Answer HR questions via phone and email, escalating to HR leadership when needed.
• Coordinate training sessions, orientations, and employee events; book rooms and prepare materials.
• Track required documents and manage expiration dates (licenses, certifications, work authorizations).
• Manage department billing and invoicing to ensure timely payments.
• Administer the Company vehicle program.
• Handle offboarding, COBRA notices, and required paperwork.
• Monitor compliance with federal, state, and local employment laws and postings.
• Order office supplies, file and scan documents, support audits by retrieving records.
• Update HR resources including SharePoint, employee handbook, job descriptions, and policies.

Skills

HR knowledge

Recruiting

Benefits support

Microsoft Office

Education

Associate degree in HR or Business

Tools

HRIS

Applicant Tracking System

SharePoint

MS Office

Job description

The Human Resources Coordinator at Akralos Animal Nutrition LLC provides administrative and operational support to keep HR processes organized, compliant, and responsive for employees and candidates. The role is based onsite in Quincy, IL and serves as a key first point of contact for HR-related questions.

Key Responsibilities

• Partner with the HR Business Partner throughout the recruitment cycle, including entering job requisitions, posting roles, scheduling interviews, sending routine candidate correspondence, running background checks, preparing offer letters, collecting onboarding forms, and verifying I-9 documents.
• Plan, lead, and support new hire onboarding and orientation activities on a regular basis.
• Maintain accurate employee records within the HRIS and personnel files.
• Support employment verifications and generate reports covering headcount, turnover, and open positions.
• Serve as a first point of contact by answering the HR phone line and monitoring the email inbox for employee questions related to policies, benefits, and procedures, escalating issues to HR leadership when required.
• Coordinate training sessions, orientations, and employee events by booking rooms and preparing materials.
• Track required documents and manage expiration dates, including licenses, certifications, and work authorizations.
• Manage department billing and invoicing to help ensure bills are processed on time to avoid interruptions.
• Administer the Company vehicle program.
• Handle offboarding activities, including collecting appropriate paperwork for personnel files and preparing COBRA notices.
• Monitor compliance with federal, state, and local employment laws, including required postings and filing deadlines such as EEO-1 and ACA reporting.
• Order office supplies, file and scan documents, and support audits by retrieving records.
• Help keep HR resources updated, including the SharePoint site, employee handbook, job descriptions, and HR policies.

Required Qualifications

• Associate’s degree in human resources or business administration (bachelor’s degree preferred) or equivalent experience.
• 2 to 4 years of HR, administrative, or office experience, ideally including HRIS, recruiting, and benefits support.
• Working knowledge of employment law and HR best practices.
• Experience with an HRIS or applicant tracking system is a significant plus.
• Proficiency in Microsoft Office products.

Tools and Technologies

• HRIS
• Applicant tracking system
• Microsoft Office
• SharePoint

Work Environment

• Office-based role with standard business hours and occasional additional hours during peak periods.
• Some local travel to job fairs or other sites may be required.
• Work involves extended periods at a computer and occasional lifting of supply boxes up to 25 pounds.