Human Resources Coordinator

Viant Medical; Collegeville (PA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401k Plan with Company Match

Paid time off and holidays

Tuition Reimbursement

Pet Insurance

Job summary

Viant Medical in Collegeville, PA, seeks an on-site Human Resources Coordinator to support day-to-day HR operations and the employee lifecycle. You will be the first point of contact for policy questions and will coordinate engagement activities and onboarding.

Responsibilities include timekeeping, payroll inquiries, and handling confidential records. Strong organization and Excel skills are essential for success in a fast-paced environment.

Qualifications

• Associate's degree in Human Resources, Business Administration, or related field.
• 2-5 years of HR, Payroll, Employee Relations, or administrative experience required.
• Experience in manufacturing, distribution, logistics, warehouse, or operations environment preferred.
• Experience with HRIS, payroll, and timekeeping systems preferred.
• Proficiency in Microsoft Office; strong Excel and data analytics.
• Knowledge of wage/hour laws, confidentiality, and HR compliance.

Responsibilities

• Serve as first point of contact for employee questions on policies, benefits, attendance, payroll, and HR topics.
• Coordinate employee engagement activities, recognition programs, and communications.
• Handle front office duties: reception, phones, mail, scheduling, and admin support.
• Assist with recruitment and talent acquisition activities.
• Process and validate employee hours, overtime, PTO, and attendance corrections.

Skills

HR administration

Customer service

Communication

Attention to detail

Time management

Education

Associate's degree in HR or related field

Tools

HRIS

Payroll systems

Timekeeping systems

Excel

Word

Outlook

PowerPoint

Job description

Human Resources Coordinator (onsite) supports day-to-day HR operations and employee lifecycle processes.

Responsibilities

• Act as the first point of contact for employee questions on company policies, procedures, benefits, attendance, payroll, and other HR topics.
• Own and execute employee engagement activities, including recognition programs, associate events, and related communications.
• Coordinate front office operations, including reception, phone coverage, mail, administrative support, project assistance, and meeting coordination.
• Handle routine employee relations concerns and elevate more complex matters to the Senior HR Manager as appropriate.
• Support the site's recruitment and talent acquisition needs and related activities.
• Review, validate, and submit employee hours, overtime, paid time off, and attendance corrections within established deadlines.
• Resolve timekeeping discrepancies and respond to payroll-related inquiries.
• Assist with employee investigations by gathering documentation and maintaining confidential records.
• Support new hire onboarding and employee orientation.
• Maintain a positive and responsive HR presence with employees and supervisors.
• Provide administrative support including preparing HR reports, maintaining department metrics, badges creation, maintaining employee files, pre-employment processing, coordinating meetings, and collecting data.
• Support workers' compensation, leave administration, unemployment claims, and other assigned employee programs.
• Maintain a customer service mindset with strong interfacing skills with vendors, associates, and management at multiple organizational levels.
• Follow all work rules, including safety, health, and quality requirements.
• Perform other duties as necessary.
• Maintain accurate and confidential employee personnel files, electronic records, and HR documentation.
• Manage employment verifications, employee status changes, and HR system updates.

Requirements

• Associate's degree in Human Resources, Business Administration, or related field (preferred).
• 2-5 years of Human Resources, Payroll, Employee Relations, or administrative experience (required).
• Experience supporting employees in a manufacturing, distribution, logistics, warehouse, or operations environment (preferred).
• Experience using HRIS, payroll, and timekeeping systems (preferred).
• Experience with Microsoft Office Suite, including strong Excel and data analytics skills.
• Strong knowledge of HR administration, employee relations, payroll practices, and confidentiality requirements.
• Understanding of wage and hour laws, attendance administration, and HR compliance principles.
• Proven ability to build positive relationships with employees and management.
• Exceptional customer service and problem-solving skills.
• Excellent verbal and written communication.
• Highly organized with exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
• Intermediate to advanced proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Self-motivated with strong follow-through and accountability.

Technologies

• HRIS
• Payroll
• Timekeeping systems
• Microsoft Office Suite
• Excel
• Word
• Outlook
• PowerPoint

Benefits

• Medical, dental, and vision benefits (effective date of hire).
• Company-paid life insurance and disability benefits.
• Generous Paid time off and 11 paid Holidays.
• 401k Plan with Company Match.
• Tuition Reimbursement.
• Voluntary Universal Life and Long-Term Care.
• Voluntary Legal Plan.
• Pet Insurance.
• Home Ownership Program.