Junior HR Administrator

SMART TECH SKILLS LLC; Marlborough (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Health insurance

Job summary

Resourcesoft, Inc. is seeking an organized HR Operations Coordinator/HR Executive to support recruitment coordination, onboarding, HR recordkeeping, and compliance tracking at our Marlborough, MA office.

The role requires handling confidential records, coordinating interviews, and ensuring timely onboarding and reporting. The ideal candidate will have at least one year of HR support experience, strong Excel skills, and the ability to manage multiple calendars and onboarding tasks in a fast-paced

Qualifications

• At least one year of experience in HR support or HR operations.
• Experience using an HR database, recruitment database, or ATS.
• Proficiency in Microsoft Excel for trackers and reports.
• Experience coordinating interviews and managing multiple calendars.
• Familiarity with onboarding processes and digital document management.
• Strong written and verbal communication skills.
• Excellent organizational, prioritization, and follow-up abilities.
• High degree of accuracy, discretion, and professionalism.
• Ability to work full-time on-site in Marlborough, Massachusetts.

Responsibilities

• HR Database and Record Management: maintain accurate candidate and employee records in ATS/HRIS.
• Recruitment and Interview Coordination: schedule interviews, manage calendars, and track status.
• New-Hire Onboarding: coordinate pre-employment activities and onboarding documentation.
• HR Tracking and Reporting: create Excel trackers and provide status updates to HR leadership.
• HR Audit and Compliance Support: assist with documentation for audits and ensure file compliance.
• Training and Employee Development Tracking: record training and development milestones.
• General HR Administration: respond to inquiries and prepare HR documents.

Skills

HR coordination

ATS usage

Excel tracking

Interview scheduling

Onboarding familiarity

Communication skills

Organization & follow-up

Discretion & professionalism

Attention to detail

Education

Bachelor's or Associate degree in HR

Tools

Microsoft Excel

HRIS/ATS software

Job description

Benefits

• 401(k) matching
• Competitive salary
• Health insurance

Employment Type: Full-Time Work Arrangement: On-Site Department: Human Resources Reports To: HR Manager/HR Leadership

Position Summary

Resourcesoft, Inc. is seeking an organized and detail-oriented HR Operations Coordinator/HR Executive to support recruitment coordination, employee onboarding, HR recordkeeping, compliance tracking, and day-to-day HR administration at our Marlborough, Massachusetts office.

Key Responsibilities

HR Database and Record Management

• Maintain accurate candidate and employee records in the company’s HR database or Applicant Tracking System (ATS).
• Update recruitment, onboarding, employee, and compliance information promptly.
• Conduct routine reviews to identify and resolve incomplete, duplicate, or outdated records.
• Organize and maintain confidential digital files according to company privacy, access-control, and recordkeeping procedures.

Recruitment and Interview Coordination

• Coordinate interviews among candidates, recruiters, hiring managers, and interview panel members.
• Manage multiple calendars and send interview confirmations, reminders, meeting links, and instructions.
• Track candidate status, interview feedback, follow-up activities, and hiring progress.
• Communicate scheduling changes promptly and professionally.
• Support campus and early-career recruiting activities, including event logistics, candidate communication, and application-system assistance.

New-Hire Onboarding

• Coordinate pre-employment and onboarding activities for new hires.
• Maintain onboarding checklists and follow up on required forms, background-screening steps, approvals, and employment documents.
• Work with HR, hiring managers, IT, payroll, and administration to prepare system access, equipment, orientation schedules, and other first-day requirements.
• Ensure onboarding documents are complete, accurately organized, and properly stored.
• Follow up promptly on missing or incomplete information.

HR Tracking and Reporting

• Create and maintain Excel-based trackers for recruitment, onboarding, employee documentation, training, compliance, and other HR workflows.
• Monitor operational milestones, outstanding actions, and time-sensitive deadlines.
• Prepare routine reports and status updates for HR leadership.
• Escalate overdue, incomplete, or potentially noncompliant matters appropriately.

HR Audit and Compliance Support

• Gather, review, and organize documentation for internal HR audits and compliance reviews.
• Verify that employee files contain the required records, forms, and approvals.
• Support HR recordkeeping in accordance with company policies and applicable federal and Massachusetts requirements.
• Assist with addressing documentation gaps identified through audits or internal reviews.
• Protect confidential employee and candidate information at all times.

Training and Employee Development Tracking

• Record employee training, certifications, professional-development activities, and growth milestones in internal tracking systems.
• Follow up with employees and managers to obtain completion updates and supporting documentation.
• Maintain accurate employee training and development reports.

General HR Administration

• Respond to routine employee and candidate inquiries or direct them to the appropriate HR representative.
• Prepare HR correspondence, reports, checklists, and administrative documents.
• Support employee meetings, engagement activities, recruiting events, and other HR initiatives.
• Perform other HR and administrative responsibilities as assigned.

Required Qualifications

• At least one year of experience in HR support, HR operations, recruitment coordination, or professional administration.
• Experience using an HR database, recruitment database, or ATS.
• Proficiency in Microsoft Excel, including maintaining detailed trackers, reports, and follow-up lists.
• Experience coordinating interviews and managing multiple calendars.
• Familiarity with employee onboarding and digital-document management.
• Strong written and verbal communication skills.
• Excellent organizational, prioritization, and follow-up abilities.
• High degree of accuracy, discretion, and professionalism.
• Ability to work full-time on-site in Marlborough, Massachusetts.

Preferred Qualifications

• Associate’s or bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• Experience supporting HR audits or maintaining confidential personnel files.
• Experience in an IT staffing, professional services, consulting, or high-volume recruitment environment.
• Familiarity with campus recruiting or early-career hiring.
• General knowledge of federal and Massachusetts employment-recordkeeping requirements.

Key Competencies

• Attention to detail and data accuracy
• Confidentiality and professional judgment
• Organization and time management
• Stakeholder coordination
• Clear and professional communication
• Problem-solving and initiative
• Process compliance
• Reliability and follow-through

Work Schedule and Location

This is a full-time, on-site position at Resourcesoft, Inc.’s Marlborough, Massachusetts office. The employee must be available during the company’s established business hours. Occasional schedule flexibility may be required to support interviews, onboarding activities, recruiting events, or other time-sensitive HR matters.

Equal Employment Opportunity

Resourcesoft, Inc. is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy or related conditions, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, Massachusetts, or local law.