HR Assistant

Stoughton; Stoughton (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Stoughton is seeking an HR Assistant to serve as the first point of contact for employees, supervisors, and visitors. You will support day-to-day HR operations, benefits inquiries, and payroll changes in Kronos, ensuring accurate data entry and timely communications.

The role requires a Bachelor’s degree in HR Management or equivalent experience, with knowledge of HR laws and confidentiality. You will collaborate with HR teams on recruitment, employee relations, and onboarding activities.

Qualifications

• Bachelor’s degree in HR Management or related area, or equivalent experience.
• Knowledge of FMLA, EEOC, ADA and HR law.
• Ability to handle confidential information and maintain discretion.
• Strong written and verbal communication and professional demeanor.

Responsibilities

• Serve as the first HR contact for employees, supervisors, and visitors.
• Assist with day-to-day HR operations and benefits questions.
• Answer employee questions regarding leave, payroll changes, and status in Kronos.
• Generate and assist with HR reports daily, weekly or monthly.
• Process new hires, terminations, and wage changes in Kronos.

Skills

HR law knowledge

Confidentiality

Communication skills

Interpersonal skills

Analytical ability

Microsoft Word

Microsoft Excel

Education

Bachelor’s degree in HR Management

Tools

Kronos

OnBase

Job description

• Serve as the first HR contact for employees, supervisors, and visitors.
• Assist with the day to day operations of the Human Resources department.
• Answer employee questions regarding benefits, shift changes, promotions, appraisals/pay changes, employee status, direct deposit, leave of absence, attendance, Kronos, etc.
• Generate and assist with HR reports daily, weekly or monthly as needed.
• Conduct all the data entry for new hires for Plant 5, 6, and 1.
• Process terminations, job transfers, and employee wage changes in Kronos.
• Answer main HR phone line and transfer to the appropriate team member.
• Coordinate/ organize anniversary and retirement celebrations including ordering the checks for the anniversary employees through our check system.
• Maintain I-9 documentation and process E-Verify.
• Review uniform invoices in OnBase system and send for approval.
• Create new badges and manage replacement badges plant wide.
• Prepares new employee personnel files. Maintains record keeping of all personnel files and their contents.
• Assist recruiting teams in talent acquisition process.
• Assist HR BP team when necessary for employee relations issues.
• Assist employees with leave of absence process.
• Distribute employee notices/ communication throughout the plants as needed.
• Process reimbursement of Canteen vending machines,
• Verify employment for outside agencies through fax or phone calls.
• Respond to unemployment questionnaires from state unemployment agency.
• Translate safety documents, handouts, signage, and other required employee communication from English to Spanish.
• Assist with company functions or celebrations. (ie: employee appreciation, holiday parties).
• Assist benefits team and talent development team with orientation preparation.
• Interpret simultaneously during employee trainings.
• Interpret in consecutive mode during employee evaluations, consultations, or disciplinary actions.
• Process employee tax withholding forms in a timely manner (within 24 hrs. of submission).
• Interpret trainings with talent development team and employee meetings with supervisor
• Manage HR petty cash supply.
• Coordinate recognition of employees’ life events and milestones. (Ordering flowers, sending sympathy cards, etc.)
• Work and communicate in a team environment.
• Other duties may be assigned as required by the Company.

Above is a list of the most important responsibilities and functions, which are essential to the position. Employees must be able to perform these essential functions satisfactorily with or without a reasonable accommodation. Accommodations will be evaluated and provided to eligible employees on a case by case basis, depending on the employee's medical restrictions, work availability, the nature of the position, the position's essential functions and other relevant factors.

Qualifications

• Education: Bachelor’s degree in HR Management or related area or equivalent experience preferred.
• Licenses/Certifications:
  • List any other Certifications
• Knowledge, Skills, & Abilities:
  • Experience in or formal education in human resources law, including FMLA, EEOC, ADA, the legal aspects of interviewing/hiring and general HR law.
  • The ability to remember names and circumstances, answer questions accurately, represent the company professionally, compose and edit letters, communicate with employees and managers. Experience in the administration of company policies and procedures.
  • Ability to keep confidentiality.
  • Good decision-making skills
  • Analytical skills for analyzing reports, statistics, and information.
  • Experience and/or education on any computer system is required (specifically in Microsoft Word and Excel would be helpful).
  • Knowledge of office equipment, including, but not limited to, fax, copier.
  • The ability to work independently or in a group setting.
• Core Competencies:
  • Interpersonal Skills
  • Ability to think quickly on your feet
  • Communication Skills, including but not limited to public speaking and listening skills

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.