Human Resources Coordinator

Actus Nutrition; Norfolk (VA); On-site; USD 52,000 - 70,000; Full time

Job summary

Actus Nutrition in Norfolk, VA seeks a Human Resources Coordinator to support plant-level HR programs, policies and activities, including recruiting hourly positions, onboarding, benefits questions, and maintaining personnel files. The role requires a high school diploma, a related HR degree preferred, 2–5 years of office experience, strong communication and organizational skills, and proficiency with Microsoft Office and UKG HRIS; HR/payroll experience is a plus.

Qualifications

• High School diploma required; degree in HR or related field preferred.
• 2–5 years of office experience; strong communication and organizational skills.
• Knowledge of Microsoft Office Suite and UKG HRIS.
• HR and/or payroll experience a plus.

Responsibilities

• Recruit hourly plant positions, including posting ads, screening applications and resumes.
• Coordinate candidate interviews with plant management.
• Extend offers and answer benefit-related questions.
• Send background forms and applications for pre-employment checks.
• Maintain, update and secure employee orientation materials.
• Conduct and manage onboarding for hourly new hires.
• Set up and maintain personnel files and route documents to Corporate HR.
• Communicate and manage paid time off for hourly plant employees.
• Support data accuracy in HRIS and attendance records.
• Prepare confidential correspondence and reports as needed.
• Collaborate with Regional HR Manager on employee relations.”
• Support annual initiatives with Corporate HR (open enrollment, policy updates).
• Create and maintain plant-specific organizational chart.

Skills

Communication

Organization

Attention to detail

Payroll knowledge

Education

High School diploma

Bachelor's degree in HR or related field

Tools

Microsoft Office Suite

UKG HRIS

Job description

The Human Resources Coordinator has the responsibility to help support and administer the Human Resources programs, policies and activities at the plant level for the Norfolk location.

ESSENTIAL RESPONSIBILITIES:

• Recruitment of hourly plant positions, including but not limited to: posting open position ads, screening candidate applications and resumes, conducting phone screens
• Coordinate candidate interviews with plant management as needed.
• Extend offers to hourly plant employees. Including answering and communicating employment and benefit related questions.
• Send background authorization forms and candidate applications to HRHELP in a timely manner for pre-employment background checks.
• Maintain employee orientation book inventory. Expand and update information as needed.
• Conduct and manage new hire onboarding process for hourly new hires
• Set-up and maintain employee personnel files. Ensure originals or copies of documents are routed to Corporate HR as directed.
• Communicate and manage paid time off program for all hourly plant employees.
• Manage the No Fault Attendance policy and issue and maintain corrective action documents in accordance with the policy.
• Manage data accuracy in HRIS for employees. This could include processing status changes, submitting time and attendance corrections, entering personal time into time and attendance, etc.
• Communicate and possibly prepare a wide variety of correspondence, most being of a confidential and sensitive nature which includes letters, memorandums, reports, hourly offer letters, benefit summaries.
• Proactively partner with designated Regional HR Manager on employee relations concerns.
• Connect with employees on behalf of Regional HR Manager, (ie: benefit questions LOA/FMLA, paycheck concerns)
• Partner with Corporate HR team to support annual initiatives including but not limited to; performance management, open enrollment and policy changes.
• Create and maintain plant specific organizational chart.
• Take personal responsibility to engage in food safety practices to prevent hazards that cause foodborne illness or injury.

Requirements

High School diploma.

Degree in HR or related field preferred.

2-5 years office experience. Strong communication and organizational skills.

Strong knowledge of computer software applications (Microsoft Office Suite), HRIS systems(UKG).

HR and/or payroll experience a plus.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.