Human Resources Coordinator

Clarity Recruiting; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Job summary

Clarity Recruiting is seeking an HR Coordinator to support its People team in a fast-paced wealth management environment. This six-month contract role emphasizes onboarding/offboarding coordination, HRIS use (Workday), and precise records management.

The ideal candidate has a Bachelor’s degree in HR or related field and at least 2 years of HR or administrative experience. Onsite 5 days a week with strong communication skills and discretion are required.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• At least 2 years of HR, HR Coordinator, or related administrative experience.
• Experience working with an HRIS, preferably Workday.
• Strong organizational skills with attention to detail.
• Professionalism handling confidential information discreetly.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate end-to-end onboarding and offboarding logistics for employees.
• Partner with HR Business Partners, Talent Acquisition, IT, and Workplace teams to ensure a smooth Day 1 experience and timely offboarding process.
• Track onboarding progress and follow up on outstanding tasks.
• Monitor and manage the centralized HR inbox, responding to employee inquiries and escalating complex issues as appropriate.
• Maintain accurate employee records and process employee transactions in Workday.
• Process new hires, transfers, promotions, and other employee changes.
• Prepare employment-related documentation, including employment verification letters, offer-related letters, transfer letters, and termination documentation.
• Support ad hoc HR projects and administrative initiatives as needed.

Skills

Onboarding

Communication

Confidentiality

Time management

Organizational skills

Education

Bachelor's degree

Tools

Workday

MS Office

HRIS

Job description

Our client, a fast growing wealth management firm, is seeking an HR Coordinator to support its People team. This is an excellent opportunity for someone who enjoys administrative HR work, thrives in a fast-paced environment, and is looking to build on their HR career.

Office policy: 5 days onsite

Employment Type: 6 month Contract (potential to extend)

Compensation: $25-32/hour, depending on experience

Key Responsibilities

• Coordinate end-to-end onboarding and offboarding logistics for employees
• Partner with HR Business Partners, Talent Acquisition, IT, and Workplace teams to ensure a smooth Day 1 experience and timely offboarding process
• Track onboarding progress and follow up on outstanding tasks
• Monitor and manage the centralized HR inbox, responding to employee inquiries and escalating complex issues as appropriate
• Maintain accurate employee records and process employee transactions in Workday
• Process new hires, transfers, promotions, and other employee changes
• Prepare employment-related documentation, including employment verification letters, offer-related letters, transfer letters, and termination documentation
• Support ad hoc HR projects and administrative initiatives as needed

Ideal Background

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience)
• At least 2 years of HR, HR Coordinator, or related administrative experience preferred
• Experience working with an HRIS, preferably Workday
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• High level of professionalism with the ability to handle confidential information discreetly
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)