Human Resources Coordinator

Independence Excavating, Inc.; Brecksville (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Independence Excavating, Inc. is actively seeking an HR Coordinator to enhance our employee onboarding experience. This role will manage onboarding logistics and facilitate communication with new hires, offering a seamless transition into the company.

The ideal candidate requires a Bachelor's degree in HR or a related field and 1–3 years of relevant experience. Effective organizational, communication, and interpersonal skills are essential. We prefer applicants with HR certification.

Qualifications

• 1–3 years of HR generalist or related experience.
• Ability to maintain confidentiality and handle sensitive information.
• HR certification (PHR, SHRM‑CP) preferred but not required.

Responsibilities

• Manage offer letter distribution, follow-up, and acceptance tracking.
• Coordinate all pre-employment requirements including background checks and drug screens.
• Communicate with new hires throughout the pre-boarding process.

Skills

Interpersonal skills

Organizational skills

Communication skills

Proficiency in MS Office

HRIS systems experience

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Job description

Independence Excavating is hiring an HR Coordinator to join our growing team.

Key Responsibilities

The HR coordinator supports the employee onboarding experience through effective communications, scheduling, and coordination of pre‑employment and orientation activities. This role serves as a key point of contact for new hires and internal partners to ensure a smooth, welcoming, and organized transition into employment.

• Manage offer letter distribution, follow‑up, and acceptance tracking.
• Coordinate all pre‑employment requirements including background checks, drug screens, motor vehicle records (MVRs), and related clearances.
• Communicate with new hires throughout the pre‑boarding process to ensure readiness for Day 1.
• Schedule and facilitate all new hire orientation sessions and onboarding logistics.
• Lead weekly internal new hire preparation meetings.
• Coordinate OLBT training and related onboarding schedules.
• Prepare and distribute onboarding materials, welcome items, and new hire gifts.
• Partner with HR, IT, Payroll, Operations, and hiring managers to ensure a seamless onboarding experience.
• Maintain onboarding calendars, schedules, and status trackers.
• Respond to routine employee and candidate questions regarding onboarding processes.
• Support miscellaneous HR administrative tasks, special projects, and team initiatives.
• Support coordination of Training & Development instructor‑led programs and eLearning via LMS.
• Contribute ideas to improve the new hire experience and onboarding efficiency.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field (preferred).
• 1–3 years of HR generalist or related experience.
• Strong interpersonal, organizational, facilitation, and communication skills.
• Proficiency in MS Office and experience with HRIS systems.
• Ability to maintain confidentiality and handle sensitive information.
• HR certification (PHR, SHRM‑CP) preferred but not required.