Human Resources Associate

Group O, Inc.; Northern (KY); Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Flexible Spending Accounts

401(k) Plan with Company Match

Paid Time Off

10.5 Paid Holidays

Career Development Opportunities

Job summary

Group O, Inc. is hiring a Human Resources Associate in Milan, IL. The role supports employees through their employment journey, maintaining records, administering benefits, onboarding, audits, and HR programs.

The ideal candidate will be detail-oriented with strong customer service skills, capable of handling inquiries via in-person, phone, and email channels. Prior clerical experience in HR is preferred.

Qualifications

• High School diploma or equivalent.
• 1-2 years of clerical/administrative experience.

Responsibilities

• Maintain accurate and up-to-date employee records in Paycom; ensure files and data are complete.
• Validate onboarding for Core and Temp Workers and hire into HRMS.
• Process Personnel Action Forms (PAFs) for rehires, terminations, and other updates.
• Review, reconcile, and process HR invoices.
• Administer and facilitate new hire orientation.
• Provide administrative support including reports and documentation uploads.
• Validate benefit enrollments and coordinate with carriers to ensure correct coverage.
• Serve as a point of contact for employees, managers, and external partners with excellent service.
• Perform audits of HR functions and recommend improvements.
• Assist with research and special projects.

Skills

Communication

Organization

Time management

Problem solving

Initiative

Professionalism

Confidentiality

Dependable

Adaptable

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

HRMS

HR Management System

Job description

Human Resources Associate

Department: Human Resources

Employment Type: Full Time

Location: Milan, IL (4905)

Reporting To: Amanda Laffoon

Compensation: $21.00 - $24.00 / hour

Description

Are you passionate about helping people and creating exceptional employee experiences? Do you take pride in accuracy, organization, and finding ways to make processes run more efficiently? If this sounds like you, we'd love to hear from you. We invite you to learn more about our Human Resources Associate role and apply to join our team.

As a Human Resources Associate, you will play a key role in supporting employees throughout their employment journey by maintaining employee records, administering benefits, assisting with onboarding, conducting audits, and supporting HR programs and initiatives. We are seeking a detail-oriented and customer-focused professional who is committed to delivering exceptional service and supporting the success of our employees and organization.

Key Responsibilities

Essential Functions:

• Maintain accurate and up-to-date employee records within Human Resources Management System (Paycom), ensuring personnel files, documentation, and employment data are complete and up to date
• Validate onboarding for Core and Temp Workers and hire into HR Management System
• Process Personnel Action Forms (PAFs) for rehires, terminations, and other employee updates
• Review, reconcile, and process invoices related to HR
• Administer and facilitate new hire orientation
• Provide administrative support including generating reports, uploading documentation, and maintaining employee records
• Validate employee benefit enrollments, investigate and reconcile benefit discrepancies, and partner with carriers and internal stakeholders to ensure accurate coverage and billing
• Serve as a point of contact for employees, managers, and external partners by delivering exceptional customer service through in-person, phone, and email interactions
• Performs audits of various HR functions and recommends corrective action
• Assists with research and/or special projects

Secondary Functions:

• Coordinate employee events
• Process mail
• Order office supplies

Job Qualifications

Education:

• High School diploma or equivalent

Experience:

• Data entry in software system
• 1-2 years of clerical/administrative experience

Preferred Experience:

• 1-2 years of clerical/administrative experience in Human Resources department

Skills and Qualifications:

• Intermediate computer skills: Microsoft Word, Excel, PowerPoint
• Exceptional verbal and written communication skills
• Excellent organization and time management skillsProblem solving

Preferred Skills and Qualifications:

• Computer: Microsoft Outlook, Microsoft SharePoint, HR Management System (HRMS)
• Bi-lingual English/Spanish, verbal and written
• Presentation skills
• Initiative
• Professionalism
• Maintain confidentiality
• Dependable
• Adaptable

Physical Requirements:

• Ability to sit for long periods of time

Benefits

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Medical and Dependent Care)
• 401(k) Plan with Company Match
• Generous Paid Time Off
• 10.5 Paid Holidays
• Career Development Opportunities