Human Resources Associate

Group O; Milan (IL); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Spending

Paid Time Off

Paid Holidays

Career Development

Job summary

Group O in Milan, IL seeks a detail-oriented Human Resources Associate to support employee records, onboarding, benefits administration, audits, and HR programs. This full-time role emphasizes accuracy, organization, and exceptional service to employees and the organization.

Ideal candidates have a High School diploma and 1–2 years of clerical/administrative experience, with strong communication and proficiency in Word, Excel, PowerPoint, and HRMS.

Qualifications

• High school diploma or equivalent.
• 1–2 years of clerical/administrative experience.
• Data entry in software systems.
• Excellent organization and time management skills.
• Strong verbal and written communication.

Responsibilities

• Maintain accurate employee records in Paycom.
• Validate onboarding for Core and Temp Workers.
• Process personnel action forms (PAFs) for updates.
• Review invoices related to HR.
• Administer and facilitate new hire orientation.
• Generate reports and maintain documentation.
• Validate benefit enrollments and coordinate with carriers.
• Serve as point of contact for employees and managers.
• Assist with audits and special HR projects.
• Coordinate employee events.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Verbal and written communication

Education

High School diploma or equivalent

Tools

Paycom

HRMS

Job description

DescriptionAre you passionate about helping people and creating exceptional employee experiences? Do you take pride in accuracy, organization, and finding ways to make processes run more efficiently? If this sounds like you, we'd love to hear from you. We invite you to learn more about our Human Resources Associate role and apply to join our team.

Department: Human Resources
Employment Type: Full Time
Location: Milan, IL (4905)
Reporting To: Amanda Laffoon
Compensation: $21.00 - $24.00 / hour

Are you passionate about helping people and creating exceptional employee experiences? Do you take pride in accuracy, organization, and finding ways to make processes run more efficiently? If this sounds like you, we'd love to hear from you. We invite you to learn more about our Human Resources Associate role and apply to join our team.

As a Human Resources Associate, you will play a key role in supporting employees throughout their employment journey by maintaining employee records, administering benefits, assisting with onboarding, conducting audits, and supporting HR programs and initiatives. We are seeking a detail-oriented and customer-focused professional who is committed to delivering exceptional service and supporting the success of our employees and organization.

Key Responsibilities

Essential Functions

• Maintain accurate and up-to-date employee records within Human Resources Management System (Paycom), ensuring personnel files, documentation, and employment data are complete and up to date
• Validate onboarding for Core and Temp Workers and hire into HR Management System
• Process Personnel Action Forms (PAFs) for rehires, terminations, and other employee updates
• Review, reconcile, and process invoices related to HR
• Administer and facilitate new hire orientation
• Provide administrative support including generating reports, uploading documentation, and maintaining employee records
• Validate employee benefit enrollments, investigate and reconcile benefit discrepancies, and partner with carriers and internal stakeholders to ensure accurate coverage and billing
• Serve as a point of contact for employees, managers, and external partners by delivering exceptional customer service through in-person, phone, and email interactions
• Performs audits of various HR functions and recommends corrective action
• Assists with research and/or special projects

Secondary Functions

• Coordinate employee events
• Process mail
• Order office supplies

Job Qualifications

Education

• High School diploma or equivalent

Experience

• Data entry in software system
• 1-2 years of clerical/administrative experience

Preferred Experience

• 1-2 years of clerical/administrative experience in Human Resources department

Skills And Qualifications

• Intermediate computer skills: Microsoft Word, Excel, PowerPoint
• Exceptional verbal and written communication skills
• Excellent organization and time management skills
• Problem solving

Preferred Skills And Qualifications

• Computer: Microsoft Outlook, Microsoft SharePoint, HR Management System (HRMS)
• Bi-lingual English/Spanish, verbal and written
• Presentation skills
• Initiative
• Professionalism
• Maintain confidentiality
• Dependable
• Adaptable

Physical Requirements

• Ability to sit for long periods of time

Benefits

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Medical and Dependent Care)
• 401(k) Plan with Company Match
• Generous Paid Time Off
• 10.5 Paid Holidays
• Career Development Opportunities